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<br />~ `~ REGULAR MEETING
<br />MAY 22, 2006
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
<br />ELEVATOR MAINTENANCE - PROJECT NO. 106-051 (FUND
<br />212/ADMINISTRATIVE EXPENSE)
<br />In a memorandum to the Board, Mr. Tim Williams, Community Development, requested
<br />permission to advertise for the receipt of bids for the above referred to service.
<br />Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request
<br />was approved.
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<br />RILEY CONSTRUCTION CO., INC. - PROJECT NO. 104-040 (BOND ISSUE)
<br />Mr. Inks advised that Mr. Jim Freeman, Engineering, has submitted Change Order No. 1
<br />on behalf of Rieth-Riley Construction Company, Inc., 25200 State Road 23, South Bend,
<br />Indiana, indicating that the Contract amount be increased by $625.60 for a new Contract
<br />sum including this Change Order in the amount of $1,756,402.60. Upon a motion made
<br />by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER - DONALD/FOX STORM SEWER EXTENSION -
<br />RIETH-RILEY CONSTRUCTION COMPANY, INC. -PROJECT NO. 105-010
<br />(SEWER BOND)
<br />Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1
<br />on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend,
<br />Indiana, indicating that the Contract amount be increased by $42,444.00 for a new
<br />Contract sum including this Change Order in the amount of $235,464.80. Mr. Bodnar
<br />stated after the contract was awarded, it was discovered that the current combined sewer
<br />on Donald Street has a significant belly in it of approximately 150 feet. This was not
<br />known before the project started by either the City or the contractor. The work to repair
<br />this abnormality was not reasonably foreseeable and would fall under the exception to the
<br />20% rule allowed in I.C. 36-1-12-18(d). Upon a motion made by Mr. Littrell, seconded
<br />by Mr. Inks, and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER - DONALD/FOX STORM SEWER EXTENSION - ,
<br />RIETH-RILEY CONSTRUCTION COMPANY, INC. -PROJECT NO. 105-010
<br />(SEWER BOND)
<br />Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2
<br />on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend,
<br />Indiana, indicating that the Contract completion date be extended by thirty (30) for a new
<br />Contract completion date of July 23, 2006. This Change Order does. not reflect a
<br />monetary change. Upon a motion made by Mr. Inks, seconded by Mr, Littrell, and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE'ORDER -HARRIS STREET IMPROVEMENTS - 400 & 500
<br />BLOCKS -PROJECT NO. 105-022 (CDBG)
<br />Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2
<br />on behalf of McIntyre Jones, Inc, 2522 West Sixth Street, South Bend, Indiana, indicating
<br />that the Contract completion date be extended by fifteen (15) for a new Contract
<br />completion date of June 7, 2006. This Change Order does not reflect a monetary change.
<br />Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change
<br />Order was approved.
<br />APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA
<br />The following Contracts/Agreements/Proposals/Addenda were submitted for approval:
<br />TYPE DESCRIPTION BUSINESS AMOUNT MOTION/
<br /> CARRIED
<br />Construction Edison Park Storm C&E $1,353,860.05 Inks/Littrell
<br />Contract Sewer Separation - Excavating,. Inc.
<br />' Phase I
<br />Addendum Ironwood/Jefferson DLZ Indiana, $3,900.00 Littrell/Inks
<br /> .Intersection LLC
<br /> Improvements
<br />Proposal Maintenance and ESRI $27,262.45 Littrell/Inks
<br /> Support of GIS
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