05/26/09 Board of Public Works Meeting

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PUBLIC AGENDA SESSION MAY 21, 2009 164 per tax i olls) Address — Tax Key No® AMOUNT MOTION/ Jeffrey T. 5338 Miami Road 023-1036-1840 Temporary See Exhibits $230.00 Wemsing $445,900.00 TABLED Right of Way Al & A2 Park Renovation - Barry W. Nichols 5434 Miami Road 023-1036-1843 Temporary See Exhibits $440.00 TUESDAY Right of Way BI &B2 Gilot/Inks Arthur 1, &' Julie 5402 Miami Road 023-1036-1841 Temporary See Exhibits $210.00 Scholtes Right of Way CI &C2 Wiley Wear 5418 Mia mi - Road 023-1036-1842 Temporary See Exhibits $355.00 &Lowree L. Right of Way D1 &D2 McDonald I Esther 0. Craig 571=6 Miami Road 023-1036-1849 Temporary I See Exhibits $150.00 I Right of Way E 1 & E2 APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division • Environmental Service c; submitted the followin., Wastewater Discharge Permit and recommended approval: I/N Tek - I/N Tek Dote 30755 Edison Road, New Carlisle, Indiana 46552 There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the renewal of the permit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction Gibson-Lewis, Century Center Island $445,900.00 TABLED Contract LLC Park Renovation - UNTIL Project No. 109-014 TUESDAY Gilot/Inks PROCUREMENT - PROJECT NO. 109-006 Mr. Rob Nichols, Engineering, advised the Board that on April 13, 2009, LSOI, 1591 Harding Street, Indianapolis, Indiana, 46202 was awarded Alternate I of the above bid in the amount of $155,39&10. The award was for the luminaries. The bidder realized, after the original bid award that he misunderstood the bid specs and did not use the correct prices. Due to the bid bond not being sufficient to cover the error, Mr. Nichols requests to rebid the luminaire portion of the project. In a letter Mr. Nichols attached, LSOI agreed to rescind their bid and rebid the items. Therefore, Mr. Gilot - rnade a motion that the recommendation be accepted and the bid be rescinded and re-advertised as outlined above. Mr. Inks seconded the motion, which carried. The Clerk was instrucj, to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:55 a.rn, Gary A. Gilot, President H. MurpfL: ATTEST: