04072016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 7, 2016 124 Mr. Jacob Klosinski, Environmental Services, stated they did a study of odor issues west of town, and this is the finalized plans for this work. Ms. Dorau asked if this is to pretreat sewage for odor. Mr. Klosinski stated it is, they will pretreat with calcium nitrate. He noted the work will reduce the number of deliveries of the chemical to about twice a year rather than several times a week, which will be a substantial savings. Mr. Greek noted there is the potential to have serious issues with the pipes corroding from chemicals because they aren't pumping all the time, the flow is just sitting in the pipe. This process, he added, will keep it flowing, preventing deterioration. - Response Letter- Greeley and Hansen Mr. Jacob Klosinski, Environmental Services, stated Grand River Construction came to the Board meeting to plead their case regarding the Digester No. 2 Upgrade project problems in March. He noted Greeley and Hansen was asked by the Board to respond as the engineer on this project. He stated this letter is what they have come back with. Attorney Schmidt requested in the future, if things arc going this direction, it might be best to have them sent to legal and legal can forward to the appropriate staff. He noted the letter is very technical. Ms. Maradik questioned what the Board's action should be at their regular meeting. Attorney Schmidt stated the Board will advise Mr. Klosinski what the next step is he should take. Mr. Relos questioned if there is a suggested route for the Board on Tuesday. Attorney Schmidt stated the Board should weigh the letter, and share it with Grand River Construction if that is the Board's official stance on the claim. He noted the last offer was for $150,000 and Grand River counter -offered $0. He suggested the Board could make a counter-offer. Mr. Klosinski requested the item be moved up on the agenda on Tuesday due to scheduling conflicts he had with two other meetings. - Professional Services Agreement -North American Administrators, L.P. Ms. Caitlyn Chase, Human Resources, stated this item was on the last agenda but was tabled due to not receiving the original agreement in time. She noted the only change is the $300.00 fee is not a yearly fee, it is an initial fee that they may do away with. - Opening of Bids - 2016 Parking Garage Improvements - Prej eel No. 115-143 Mr. Rich Estes, Engineering, stated this is only for elevator improvements for Wayne and Leighton Parking garages. Mr. Kerr, Engineering, stated this is keeping the cab and replacing basically everything else. - Change Orders: - WestemAvetiucStreetscapes Mr. Toy Villa, Engineering, stated this is for replacement of a couple of lights that were knocked down. He noted the cost of one is recoverable from a plow truck operator at a grocery store who hit it. - Ignition Park Infrastructure, Phase IC, Division B Mr. Villa stated this is for more landscaping around the cooling towers for screening - Title Sheet- Four Winds Casino Development Mr. Corbitt Ken, Engineering, stated this Title Sheet is only for the sewer and water. He noted they are tying in to the City's sewer and water so the City is approving their plans. He added it will be dedicated to the City to maintain. - Amendment No. 2 to Professional Services Agreement - American Structurepoint, Inc. Attorney Schmidt questioned if this was the first amendment. Mr. Ken stated this is the second one, and there will be a third. He added this is for additional streetscape work for the one-way to two-way streets conversion. Mr. Jitin Kain, Public Works, stated if the City had negotiated the details up front, they probably could have gotten a lower price, but the project has evolved as it goes along. Ile noted this is the first time for this kind of project. Mr. Kain explained American Structurepoint combines all of the project documents into one document every time there is additional work added so the contractors have everything in one (1) document. - Sidewalk Cafe Permits Mr. Kerr stated both of the proposed set-ups on these cafes at Cafe Navarre and Cinco 5 International violate ADA regulations. He staled the drawings they submitted are non -compliant, but it would be possible at Cafe Navarre if two (2) parking signs were relocated. He added one (1) is a one (1) hour parking, and one (1) is handicapped parking. He stated there are three (3) choices; the Board can just remove parking along there; they can deny the application; or they can allow it knowing it's not ADA compliant. Mr. Ken recommended the Board have a drawing showing ADA compliance approved and require them to comply with that setup. Ms. Maradik stated the Board can't approve a setup that is non -compliant to ADA laws. She suggested they need a letter approving the setup only if Cafd Navarre submits an ADA compliant drawing. Mr. Kerr requested this application be removed from the agenda. IIe stated Cinco 5 is also not ADA compliant, but if they are willing to pay to relocate a trash can and sign, it will work. The Board suggested if the cost is not excessive, the City pay part or all just to accommodate the business.