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AGENDA REVIEW SESSION APRIL 7, 2016 123 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on April 7, 2016, by Board President Gary A. Gilot with Board Members David Relos, Elizabeth Maradik, and Therese Doran present. Board Member James Mueller was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 13'h Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. CHANGE TO THE AGENDA Mr. Gilot noted Item No. I 1 Q, an Authorization for Payment is being corrected to $149,000.00 from $147,000.00. Board members discussed the following items) from the agenda - First Amendment to the US Composting Council Certificate Program for Seal of Testing Assurance Program Rules — U.S. Composting Council Ms. Nancy Clay, Environmental Services, stated Ken Smith, Environmental Services, went to a biosolids conference recently and discovered you can get your compost certified and use the U.S. Compost Council's seal on it. She stated since cleaning up their legacy pile and eliminating plastics, they want to look at marketing their compost better and they thought this would be good to show they make a quality product. Ms. Dorau stated she gets questions about the City compost from time to time and noted this is a great idea to show previous problems have been resolved. Mr. Relos questioned how long it will take to get certified. Mr. Ken Smith stated they already sent samples to the lab so it should be soon. Mr. Relos asked if the City can charge for it. Mr. At Greek, Environmental Services, stated they will eventually look at what they are charging. Ms. Clay noted landscaping companies are purchasing the compost and charging triple what the City charges so they will look at charging more. Mr. Gilot noted the compost helps with water conservation and saves on landfill dumping, adding it is a very good project. Mr. Relos asked if this is a one year certification. Ms. Clay stated the U.S. Composting Council comes back every year to recertify the plant. — Professional Services Agreement — Arcadis U.S., Inc. Mr. At Greek, Environmental Services, stated they were challenged by the Director of Public Works to try to figure out what the next water meter technology will be. He stated they took a — look at the whole process, and determined they need to look at how to improve billing software to fix multiple issues. He stated they are asking to hire Arcadis to do an administrative software analysis and look at customer service, billing and processing. He noted they have $10,000,000.00 invested in water meters and they want to make sure the software is the best fit for reading meters, billing, and customer service. He added they are working with the City Information Technology Department on the process. Mr. Gilot reminded Mr. Greek that the software needs to be IURC compliant, and not all software is. — Special Purchase — Kraft Power Corporation Mr. At Greek, Environmental Services, stated this request for a special purchase is to rebuild the raw pump engine at the Environmental Services plant. He noted of all the expensive equipment at the plant, this is the most critical equipment of all. Mr. Creek said they did a thorough evaluation on how to get this engine rebuilt when it was determined it was time to do a complete overhaul. Mr. Ken Smiths, Environmental Services, stated General Electric bought out Waukesha, which is the manufacturer of this engine. Since then Kraft has taken over this Indiana territory. Mr. Smith stated they have a letter from the manufacturer that states Kraft is the sole representative in this area for G.E. Mr. Gilot asked how much a new pump would cost. Mr. Greek stated it would be between $200,000 and $250,000. Ms. Dorau asked how much additional time this should give them on this pump. Mr. Smith stated they should be able to get another 15-20 years before anything else needs to be done. He added it's hard to figure because it would be based on hours of use. Mr. Gilot questioned if another vendor could service the pump. Mr. Smith stated if they used someone else in the area, that contractor would have to purchase the parts from Kraft and Environmental Services would have to determine if they were qualified to work on Waukesha engines. - Service Agreement —Perkin Elmer Health Sciences, Inc. Mr. Greek stated this is the regular maintenance agreement for the chiller. Attorney Michael Schmidt noted if it's under $25,000 Mr. Greek can sign the agreement, but Legal still needs to review it. - Professional Services Agreement — Webster Environmental Associates, Inc.