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AGENDA REVIEW SESSION FEBRUARY4.2016 29 to the Board, is to look at were any of the other bidders prejudiced in their bid. Attorney Schmidt stated if the specifications state you will use American steel, it's clear. - Request to Advertise— Rum Nature Center Roof Mr. John Martinez, Park Department, stated the base bid will ask for a steel roof, and there will be an option for shingles also in case the steel is over budget. - Professional Services Agreement— Jones, Petrie, Rafrnski Mr. Jitin Kain, Public Works, stated the Redevelopment Commission committed allocations for the new hotel located on the former Football Hall of Fame property. He stated they arc using some of those funds for utility work in the tight -of -way and on the hotel site. _ PRIVILEGE OF THE FLOOR Mr. Don Chambers, D.R.C. Corporation, stated he was asked to come to speak to the Board regarding his company's attempt to register as a minority business as a subcontractor on a City project. Attorney Schmidt stated this involves the Central Services roof replacement bid award and the concern with the MBE/WBE policy. He explained Mr. Chamber's business was not officially registered with the IDOA and the City worked with the contractor to provide clarification that his business is registered. Attorney Schmidt stated that since then, Mr. Chambers has filled out the application with IDOA and is in the process of being approved. He stated he is here to let the Board know he is in compliance and the bid meets the MBE/WBE good faith efforts. Mr. George King, Purchasing, stated the process may take six (6) months to a year, and he appreciated Mr. Chambers getting the process started. Attorney Schmidt stated he asks that the Board acknowledge that the process is ongoing; Mr. Chambers is a minority owned business; and he made his appearance to let the Board know he has started the process. The Board members acknowledged his initiating the process and agreed to allow his company to proceed with the roof replacement project. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WOFKS -- Gary A. Gilot, President - avid P. Relos, ember Elizabeth A. Maradik, Member There�se Dorau, ember Ja s A. Mueller AT IIyST: L 4Lin Nf. Martin,rk REGULAR MEETING FEBRUARY 9, 2016 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on February 9, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Doran present. Board Member James Mueller joined the meeting in progress at 9:40 a.m. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on January 21, January 26, and February 2, 2016, were approved.