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AGENDA REVIEW SESSION FEBRUARY4 2016 28 there was not a conflict, noting Mr. Gilot is not employed by the Fire Department, did not work on the terms of the agreement, and receives no benefit from the approval of the agreement. - Agreement — KAR Laboratories, Inc. Ms. Kim Thompson, Environmental Services, stated this agreement is to cover lab work that can't be done in-house. She noted they chose Kar because they are the only lab they have found that meet the needs for mercury compliance. - Agreement — Frost Engineering & Consulting Mr. Ed Herman, Water Works, stated this inspection and analysis is for the little foot bridge that connects to the Leeper Park Island. Be explained Memorial hospital needs to do work on their — wells and they need to make sure the bridge can handle a twenty-two (22) ton vehicle. Mr. At Greek noted the City has wells in the same location that have to be maintained and at some point there needs to be trucks driving over the bridge. Attorney Schmidt questioned if Public Works should require Memorial Hospital to cover part of the analysis of the bridge. Mr. George King, Purchasing, stated they should wait until the report comes back and then require they cover part of the cost if there is a need to stabilize it. - Agreement — Midwest Meters Mr. Ed Herman, Water Works, stated this agreement is for the extension of the current agreement with Midwest Meters. Mr. Horvath stated he really wants to rc-evaluate the meter program and get a long term process in place. He added he understood Water Works needs to do this extension, but he suggested they shorten the term and look into what new technology is available. Mc Horvath stated they should go ahead with the extension and put a not to exceed amount to cover just those meters that have to be replaced right now, but not do a wholesale replacement until they decide what technology they are going with and get a long term plan in place. He added he would like to look at technology for real-time. - Professional Services Agreement —EPOCH Architecture Mr. Corbitt Ken, Engineering, stated this property and pre -development design agreement is for property adjacent to the conservatory that is owned by the City, and maintained by the Park Department. He noted the property has background requirements from when it was given to the City, that it be used by the Park Department. Mr. Kerr stated Attorney Schmidt is addressing those issues to allow for the move of Fire Station No. 9 to this location. _ Request to Advertise — Trucking of Belt Pressed Bio-Solids Mr. Jacob Klosinski, Environmental Services, informed the Board that this bid always brings in a lot of local trucking companies and MBE/WBE businesses. - Professional Services Agreement — Northern Indiana Workforce Board Ms. Sarah Heintzelman, Community Investment, stated this program for training for under - skilled workforce to meet labor needs is what the SMART program evolved into. Mr. Gilot questioned if there is any training in residential construction. Ms. Heintzelman stated they are working with the building trades and letting them guide on what they have the most questions on. Mr. Gilot asked if the City pays regardless, or only if they have successful placement. Ms. Heintzelman stated they pay regardless. She added they created a data base that allows tracking of people and what they are interested in. Mr. Gilot noted the commercial building industry has trade unions that provide training, but residential building is lacking training opportunities. Professional Services Agreement —Center for Priority Based Budgeting Ms. Jennifer Hockenhull, Administration and Finance, stated the Mayor has decided he wants to restructure the budgeting process and this company had the most experience and ideas to start the budgeting process. Mr. Horvath noted it will be a major change, from a fund to an operations tracking. - Memorandum to the Board Mr. Eric Horvath, Public Works Director, stated in bidding out the Secondary Treatment Improvement project, Thieneman was found to be the lowest bidder. In going through the process of starting the project, staff found they were using foreign steel on the project. He noted the specifications didn't clearly define the use of U.S. steel; it was only defined in the Non- — Collusion, Non -Debarment affidavit. Mr. Horvath noted there is a provision in Statute that allows the Director of Public Works to waive the requirement for U.S. steel, adding that would give the City a significant savings. Attorney Sclunidt stated they are going to verify the savings, and confirm that other prospective bidders are not unfairly eliminated from the process. Mr. Jacob Klosinski, Environmental Services, stated Thieneman has started work; the project was awarded last year and they just found out at the end of December. He noted they have contacted four other bidders and one stated their bid was U.S. Steel. Mr. Relos questioned what if they say they can beat the price or thatch it. Mt. Horvath stated they are saying because of the ambiguity in the specifications they would have a $2,000,000.00 credit. Attorney Schmidt stated his advice