01212016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JANUARY 21, 2016 14 can't get this worked out and are in need of a plow truck, Equipment Services can get them a plow truck for use now. - Amendment No. 1 to Professional Services Agreement- Arcadis U.S., Inc. Mr. Ed Herman, Water Works, stated Areadis is almost complete on this project but they have asked them for additional information on the Memorial wells analysis for geo-thermal interference. He stated Memorial is pumping a significant amount of water, almost 6,000 sallons per minute on average. Mr. Horvath explained the City has provisions in their agreement that allows them to shut their pumping down anytime, but Memorial only needs to run this for a. year and they will have their payback. He noted the City looked at trying to find a use for the geo — thermal water, but it would only cause additional problems. Rescind Project Completion Affidavit and Issue New Change Order and Project Completion Affidavit Mr. Toy Villa, Engineering, stated he needs to rescind the completion affidavit and reissue due to an addendum that was issued that changed the liquidated damages charges from $1,500.00 to $500.00. He noted he had used the $1,500.00 rate so now the City owes them a refund on the liquidated damages. - Bid Rejection - Colfax Avenue and Hill Street Improvements Mr. Corbin Kerr, Engineering, stated all of the bids came in over the budget due to elevation issues. He noted the budget was in the $70,000.00 range, and the bids all came in over $100,000.00. - Request to Advertise - 2016 Yard Lamp Post Program Ms. Doran questioned Mr. Villa and Mr. Kerr if they had picked out the design and if they would have any interest in review from people who have expertise in the dark sky community. Mr. Kerr stated they are using the same posts as previously used for conformity in the City, trying to continue with what was done before. Mr. Horvath asked if she was suggesting to do a survey. Ms. Dorau stated no, she would just hand the catalogue to someone knowledgeable in dark skies and see what they suggest the City use. Mr. Gilot noted there is a range of light they prefer. Mr. Mueller stated they need to make sure the regular citizens are happy with a change too, not just the experts. Mr. Horvath stated if we are going to survey, reach out to the community; don't let one individual or expert change a program that is helping citizens. IIe added if Ms. Dorau was _ concerned that the City wasn't addressing concerns, she should do a survey. Mr. Kerr noted the timeline is to go out and advertise next week. - Consent to Annexation - 22500 Lincolnway West Ms. Maradik stated this property is adjacent to the City and the owner should petition the City to annex the property. Mr. Horvath agreed and stated they need an agreement in place. - Bid Award - East Bank Sewer Separation Mr. Toy Villa, Engineering, stated the Roard had not awarded this bid due to some property acquisition issues that were discovered. He noted everything is ready to go now. - Professional Services Agreement - Kolata Enterprises Mr. Relos stated this agreement should go to the Redevelopment Commission for approval, and it may not be necessary for the Board of Works to review it at all. He noted it is TIF funding and the Redevelopment Commission needs to approve the funding. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Mr. Relos and carried, the meeting adjourned at 11:59 a.m. BOARD OF PUBLIC WORKS Gary A. Ghot, President David P. Relos, - ember ^ tl, Elizabeth A. Maradik, Member Therese Doom, Me er Ja A. Muelleber