12/03/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION DECEMBER 3, 2015 422 - Opening of Quotes — 100kW and 60kAJ Generators Mr. Jacob Klosinski, Environmental Services, stated these generators are for the lift stations in the event of power outages. Ile noted it helps to have two in case multiple lift stations are out at the same time. Mr. Klosinski stated he is quoting the dit%rent capacity generators separately for budgeting constraints. He noted they will see what the quotes come in at and determine which ones they can afford. Mr. Gilot questioned if there are limitations on noise levels in the specifications. Mr. Klosinski confirmed there are, adding there is no way to completely quiet them, but there are some limitations. Rescind Bid Award and Re -award Bid — Masonry Restoration at the Century Center — Mr. Mike Carey, Engineering, stated when this project was first advertised, the award was for Phase I and the alternate and Phase II. He noted the additional unit pricing work in the specs was not awarded. He is now asking to rescind Phase 11, and award the unit pricing. Mr. Carey confirmed it was to the same vendor, the bid order was not affected. Mr. Gilot questioned if they had already proceeded work. Mr. Carey stated they had not, they are still working on Phase I. - Traffic Control Devices Ms. Theresa Harrison, Engineering, stated the request for a handicapped accessible parking sign at 2629 Fredrickson was given an unfavorable recommendation because there is a flat driveway with alley access available. She noted that the front door has steps, making it less accessible for a handicapped individual. She presented a picture of the residence to the Board. Mr. Gilot stated she might ask the Street Department for the alley to be graded, noting it appears there is a large puddle in the alley which may be the reason they don't want to use the alley for access. - Special Purchases — Street Light Poles Attorney Schmidt stated it is his recommendation that these get quoted separately. He noted the Traffic and Lighting Department is confident these are sole source equipment supplied by one vendor. He stated there is no reason it can't be confirmed that these are sole source by requesting quotes. Mr. George King, Purchasing, stated he would work with the department on soliciting quotes, adding they would break them down by areas of town. He noted the dollar amounts would not require Board action and requested they be removed from the agenda. PRIVILEGE OF THE FLOOR _ Mr. George King, Purchasing, stated he wanted to make the Board aware of an issue he has been dealing with regarding the MBE/WBF. good faith efforts. He informed the Board he has been contacted by B&J Excavation with complaints that no contractor has contacted them in two (2) years to work as a subcontractor. "They questioned whether the City is confirming good faith efforts are being followed by the prime contractors before awarding. He noted City Ordinance calls for inclusion of MBElWBE workers, and bidders must complete the Forms showing good faith efforts. Mr. King stated he found that B&J, however, is not registered with the State of Indiana as a MBEJWBE certified business. The Board agreed they don't qualify as a MBE/WBE business unless they we registered. Mr_ King noted it is important the City confirm the bidders are following the requirement of the forms before making an award recommendation, as Attorney Schmidt always reminds everyone when reading the bids into the record. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:24 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D vid P. Relos, Member _ Elizabeth A. Mwadik, Member Therese Dorau, M Jam A. Mueller, Member r