12-14-15 Agenda, Packet & Committee Meeting Notice

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. 1 City of South Bend,Indiana December 2015 Budget Transfers (budget transfers between expenditure categories or departments within the same fund) I November 13,2015 i Budget • Department Officer/ Account I Project Increase/ Costa Fund Name Name Account Name Contact Name Number Number Decrease Justification General Fund City Clerk OtfCial.Records Kareemah Fowler 101-0201-411-21-01 _ (500),To transfer unused funds to cover shortage in advertising of City Ordinances and Resolutions General Fund City Clerk Law Books Kareemah Fowler 101-0201-411-21-05 (500)To transfer unused funds to cover shortage in advertising of City Ordinances and Resolutions General Fund City Clerk Legal Publications Kareemah Fowler 101-0201-411-33-02 1,000 To transfer unused funds to cover shortage in advertising of City Ordinances and Resolutions 0 General Fund City Clerk Office Equipment Capital Kareemah Fowler 101-0201-411-43-03 (13,4001_To transfer funds to cover lower cost copier and professional services General Fund City Clerk Other Office Equipment Kareemah Fowler 101-0201-411-22-60 5,848 Copier budgeted as capital but purchased for less than$10,000 General Fund City Clerk Professional Services Kareemah Fowler 101-0201-411-31-06 7,552 To transfer unused copier funds to cover professional services 0 General Fund Common Council Health Insurance Kareemah Fowler 101-0301-411-11-08 (14,000)To transfer unspent funds to cover potential professional service costs General Fund Common Council Professional Services Kareemah Fowler 101-0301-411-31-06 14,500 To budget for potential professional service costs General Fund Common Council Office Equipment Kareemah Fowler 101-0301-411-21-16 4,000 To budget for small office equipment purchases General Fund Common Council Meeting Expenses Kareemah Fowler 101-0301-411-39-71 0,000)To transfe r unspent funds to cover office equipment General Fund Common Council Promotional Kareemah Fowler,101-0301-411-33-03 (3500)To transfer unspent funds to cover office equipment and professional services 0 General Fund AdmliFlnance Salaries Jen Hockenhull 101-0401-415-10-01 (14645)To use unspent funds to cover below General Fund Mayors Office Salaries Jen Hockenhull 101-0101-413-10-01 _ 12,930 Full staffing all year,unable toabsorb 3%cut to 2015 budget based on expected vacancies General Fund Mayors Office FICA Jen Hockenhull 101-0101-413-11-01 1,120 Full staffing all year,unable to absorb 3%cut to 2015 budget based on expected vacancies General Fund Mayors Office PERF Jen Hockenhull 101-0101413-11-04 595 Full staffing all year,unable to absorb 3%cut to 2015 budget based on expelled vacancies 14,645 • General Fund Engineering Small Office Equipment Cecil Eastman 101-0602431-2145 23,200 New office furniture General Fund Engineering Regular Salaries Cecil Eastman 101-0602-431-10-01 (15,000)To use unspent funds to cover new office furniture . General Fund Engineering Seasonal 8 Interns Cad!Eastman 101-0602431-10403 (2,000)To use unspent funds to cover new office furniture General Fund Engineering Permanent Pert Time Cecil Eastman 101-0602431-1049 (2,000)To use unspent funds to cover new office furniture General Fund Engineering FICA Cecil Eastman 101-0602-431-11401 (1,000)To use unspent funds to cover new office furniture General Fund Engineering PERF Cecil Eastman 101-0602431-11 44 • (1,000)To use unspent funds to cover new office furniture General Fund Engineering Parking Allowance Cecil Eastman 101-0602431-1122 (2,200)To use unspent funds to cover new office furniture 0 • General Fund Police Group Insurance Ken Glowacki 101-0801421-11407 • (50,000)To transfer saving in health insurance to cover legal expenses General Fund Police Legal Service Ken Glowacki 101-0801421-3101 50,000 To transfer saving in health insurance to cover legal expenses • • 0 COIT Police Operating Supplies-CS Gas Ken Glowacki 404-0801421-22101 (100,000)Transfer savings in gas to partially cover ere cost of 2015 Professional Services COrr Police Other Professional Services Ken Glowacki 404-0801421-31+06 100,000 Transfer savings in gas to partially cover the cost of 2015 Professional Services 0 Police Grants Police Other Operating Supplies Ken Glowackl 292-8630421-2224 1.000 Transfer savings in Misc.Charges 8 Services to cover purchases in Other Operating Supplies Police Grants Police Misc.Charges 8 Services Ken Glowacki _2925830421-39'.89 0,006)Transfer savings in Misc.Charges 8 Services to cover purchases in Other Operating Supplies 0 Police Academy . Police Misc.Charges 8 Services _ Ken GloweckJ 294.0501421-3949 600 Transfer savings In the 8101 account to cover spending the in 0801 account Police Academy Police Misc.Charges 8 Services Ken Glowacki 294-8101421-3949 (600)Transfer savings In the 8101 account to cover spending the in 0801 account . 1 0 — General Fund Human Rights Regular Salaries ` Jen Hockenhull 101-1003415-1041 5,000 Full staffing all year,unable to absorb 3%cut to 2015 budget based on expected vacancies General Fund Human Rights Part Tune Wages Jen Hockenhull 101-1008415-10409 4,000 More part time hours worked due to case load General Fund Admin/Flnance Regular5alades Jen Hockenhull 101-0401-4154041 L 000)Staffing vacancies during the year and actual salaries paid less than maximum for positions 0 I General Fund Admi nance Other Office Supplies Jen Hockenhull 101-0401415-21104 2,600 Reconfiguration of the mail room area and set up of new amounts payable file room shelving General Fund AdminiFinance Regular Wages Jen Hockenhull 101-0401415.10'01 (2,600)Salary savings from position vacancies during the y ear General Fund AdmintFinance Other Professional Services Jan Hockenhull 101-0401415.3146 60,000 Professional services for strategic consulting on communications,diversity and inclusion General Fund Admir pence Regular Wages Jan Hockenhull 101-0401415-10101 (60,000)Salary savings from position vacancies during the year 0 General Fund Fire Overtime Todd Slcwarcan 101-0901422-10104 420,000 Fire department overtime higher than budgeted General Fund Fire Leal Expenses Todd Skwarcan 101-09014224141 80,000 Fire department legal expenses not included in 2015 budget General Fund Fire Operating Transfer Out Todd Skwarcan 101-0901422-50402 _ (500,000),Transfer to EMS fund for capital not needed because of Medicaid reimbursement check funding 0 Parks Department Parks Other Professional Services .. Ron O'Connor 201-1100452-31106 K6OADM 1,200 To transfer nines to cover budget shortfalls Parks De artment Parks Postage. Ron O'Connor 201-1100452-32102 K6OADM 1,600 To transfer funds to cover budget shortfalls December 2015 Budget Amendments 11/17/2015 Pagel