11/05/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION NOVEMBER5,2015 382 Mr. Horvath stated this agreement allows Memorial Hospital to put in wells to use for cooling to save money. After a significant study was done, it was agreed to move forward at Memorial Hospital's risk. He explained the City set trigger levels that will require Memorial to shut down, and require them to make some improvements to the City's wells. He noted this will allow Memorial to pump water, but trigger points will allow the City to shut them down. He added there will not just be quantity triggers, but quality triggers also_ Mr. Horvath stated Memorial is willing to take on the risks and associated expenses and move forward with the project. - Award Quotation - Fire Department Hose Assistant Chief Todd Skwarcan stated there were four (4) quotes received on this request. He stated the low bid on item No. 3 is not compatible with the department's current hose and is not three (3) ply hose. Chief Skwarcan stated the Department has deployed successfully in South Bend with some units having been in service since the mid 1990's. He noted Hoosier Fire Equipment was the only company that bid on this three (3) ply hose on Item No. 3. Attorney Schmidt noted the specifications weren't divisible, so they couldn't award just Item No. 3 to IIoosier Fire. Mr. Gilot questioned what the difference would be if you divided the award, could you have saved enough to justify re -doing the quote? He added they should look at it and determine what a good business decision is. Chief Skwarcan stated the savings wouldn't be significant, about $5,000.00. He added they need the product and looked back at the last award, and determined the pricing was competitive. He noted he budgeted enough for this based on last year's cost. He stated he is comfortable with the specifications used, adding they might be able to save a little money, but the price is comparable to what was paid in the past. - Professional Services Agreement— Shot Spotter Mr. Gilot asked Chief Scott Ruszkowski, Police Department, to confirm for every three (3) square miles monitoring you purchase, you get one (1) additional mile for free. Chief Ruszkowski stated that is correct. noting the Police Department added one (1) square mile this last year. Mr. Gilot questioned if this is a proprietary spec. Chief Ruszkowski stated it is. He informed the Board that the cars get the gunshots fired calls before dispatch and the average response time is one (1) minute. He added the system is used to dispute witness accounts and helps in identification of type of weapon used. The Chief noted the crime solving is much higher because you are on the scene at the time of the crime being committed often. IIe added this places the officers in more dangerous situations when they arrive and the suspect is present with the weapon. - Reject Quotes — Asphalt Roofing System for Central Services Mr. Jeff Hudak, Central Services, stated all of the quotes for this project came in over the City's threshold for quotes per City policy. Attorney Schmidt noted one (1) of the quotes was new the City threshold, but there were concerns about a different method being proposed. Mr. Hudak added questions came up about the specifications so it was determined the project needed to be bid. Change Order — East Gate Lift Station Mr. Jacob Klosinski, Environmental Services, stated this decrease is due to a reduction in quantities and a number of items being removed due to the decision to use directional drilling. Change Order— Wastewater Treatment Plant Towers Demolition Mr. Klosinski stated this decrease is due to the inclusion of an environmental allowance credit and the decision to not remove the existing piping. - Professional Services Agreement —US Signal Mr. Brent Hussung, Environmental Services, stated by locking in to this SCADA agreement, the City will incur a savings of $15,000.00. He added it enables real time observation and the ability to decommission one monitor and move it to another location. - Professional Services Agreement —Keramida Ms. Kim Thompson, Environmental Services, stated Environmental Services is in the post - closure phase of this groundwater well, but there are still approximately thirteen (13) or fourteen (14) years left. She noted they continue to have methane gas problems. Ms. Thompson stated this _ is a very small landfill that was thought to be inactive, but it is active. She stated they need two (2) additional gas probes installed and have some chlorination problems that exceed safe ground drinking water limits that have to be addressed. She noted that could be from the gases. No other business came before the Board. Upon a motion by Ms. Mwadik, seconded by Ms. Domu and carried, the meeting adjourned at 12:00 p.m. BOARD OF PUBLIC WORKS Gary A. Uilot, President