11/05/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION NOVEMBER 5.2015 381 o Western Ave. Streetscapes Mr. Villa stated this increase is only for time due to a utility conflict they encountered when moving street lights. He noted they had a delay while waiting on the utility companies to move their lines. o 2015 Curb and Sidewalk Program Mr. Villa informed the Board that while doing work on the East Gate lift station, it was determined there was a need to replace the sidewalks. He noted the condition of the sidewalks was considered to be hazardous to students walking to Tarkington School. — Change Orders and Project Completion Affidavits o Demolition of Vacant & Abandoned Houses, Division D Mr. Villa stated this decrease is due to the removal of three (3) properties. He added he has confirmed with all that this project is ready for close-out. o Demolition of Vacant & Abandoned Houses, Division C Mr. Villa stated this decrease is for the removal of one (1) home. o Lincolnway Wcst Corridor Improvements Mr. Villa stated this decrease is due to four (4) days of liquidated damages charged to Rieth Riley. - Resolution No. 66-2015 — Adopting a Policy for Residential Parking in the Area Immediately Adjacent to Four Winds Field Ms. Theresa Harrison, Engineering, stated this policy is to help residents with parking next to Four Winds Field during events. She noted the City's residential parking process was not working well because this is a housing project, so the City came up with this process which is similar, but will work better for them. Mr. Eric Horvath, Public Works Director, added that Statute regulating traffic situations authorizes the City engineer to make decisions on traffic regulations in unusual situations. - Resolution No. 69-2015 — Adoption of a Complete Streets Policy Mr. Corbitt Ken, Engineering, stated this resolution gives a guidance policy for complete streets. Mr. Gilot questioned if they have designed what triggers the policy; suggesting do you automatically install a bike lane when work is being done suchas paving or curbing? Mr. Kerr stated the policy calls for the City to do what they can in the process of a project with funds available, the City is not required to meet any standards. - City of South Bend Sewer Insurance Program Policy Ms. Hana Parkhill, Engineering, stated the City has updated the program's rates and made minor revisions to the language. - Professional Services Agreement — University of Notre Dame Mr. Corbitt Kerr, Engineering, stated this agreement is for the student club at Notre Dame to access resident's property for disconnection of downspouts. He noted it sets a target and they get paid for each house when they meet their target. Mr. Kerr slated it is a unique fund raising opportunity for them. Ms. Doran asked if this is the same thing the summer Engineering Interns piloted for the City this summer. Mr. Kerr stated it is; they piloted the program but this is a unique opportunity where students will be able to use their cell phones to enter their information. Mr. Eric Horvath, Public Works Director, stated there is an Ordinance in the works that will require residents to disconnect their downspouts from the sewers. He noted the first two (2) years the City will do it for free and after that the residents have to pay. Mr. Horvath stated there is a commercial side in the works also and language for economic hardship. Mr. Horvath welcomed any input on the Ordinance. Mr. Gilot noted he is employed by Notre Dame and won't be able to vote on this item. - Open Market Purchase Mr. Michael Carey, Engineering, stated when the City advertisedfor windows for the Hoffman Hotel, no bids were received so they went to the open market and are asking the Board to ratify this purchase with Equal Construction. Mr. Gilot asked if they were a local business. Mr. Carey stated they are out of Indianapolis. He added there were no local companies interested in the work. - Letter of Public/Private Partnership — Potawammi Zoological Society -- Mr. Eric Horvath, Public Works; stated the City entered into a Lease and Management Agreement in 2013 which called for the Zoo to remit ten percent (10%) of their total water bill back to the City. They thought their bill would be about $200,000.00 a year, costing them $20,000.00, but their yearly bill is running from $500,000.00 to $600,000.00 every year. He noted there is a lot of waste that can be reduced, so the City agreed to ask them to do some cut- backs on water usage and invest no less than $20,000.00 in improvements which have the specific intent to reduce water consumption. He noted there is a performance requirement, and a City pre -approval on spending, requirement. - Shared Well Field and Discharge Agreement - Memorial Hospital