09/17/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION SEPTEMBER 17, 2015 312 - Change Order - Digester No. 2 Upgrade and Digester Gas Cleaning Mr. Jacob Klosinski, Environmental Services, stated they eliminated one of the seats for training, resulting in this deduction. - Professional Services Agreement—Areadis U.S., Inc. Mc Jacob Klosinski, Environmental Services stated this agreement with Areadis is for construction administration services. Mr. Gilot asked what percentage of the total project this agreement would be. Mr. Klosinski stated it is about 6.5% of the construction cost. Mr. Gilot stated he appreciates that Mr. Klosinski saves the city a lot of money by doing some of the design work in-house. - Professional Services Agreement —H.J. Umbaugh Mr. Al Greek, Environmental Services, stated this is for help with this IDEM landfill financial assurance test. Ms. Jennifer Hockenhull, Administration and Finance, stated the Controller's office has already done the work, but it's required that the City have an outside firm look at it also. - Professional Services Agreement - Emnet Mr. Rick Smigielski, Environmental Services, stated this agreement is for monitoring and assisting with the above ground controls for the CSO's. He noted they have added a lot of new sensors recently, but there are a lot of them and they are all getting old so they are seeing more maintenance costs. - Professional Services Agreement—ESRI Mr. Gilot suggested to Mr. Matt Coats, Office of Innovation, somebody needs to work with MACOG on the server to keep current with cloud demands, noting the current server is severely under -functioning. Mr. Eric Horvath, Public Works Director, stated this agreement includes an enterprise health check and is an onsite analysis of the server system that will run a report for vulnerabilities or issues with the GIS system. - Equipment Purchases for Nello Corporation Mr. Aaron Kobb, Community Investment, stated these purchases will include a pipe for turning rollers and floor scrubbers/sweepers and will finish out the City's commitment to Nello for this year. - Request for Qualifications — Food Management/Catering Services for Morris Performing Arts Center Mr. Dennis Andres, Morris Performing Arts Center, stated this is a request to advertise for food service for the Morris. Mr. Gilot asked if there was anything in the specifications to address food waste, noting this might be a good opportunity to look into reduction in food waste options. - Change Orders Mr. Toy Villa, Engineering, requested that two Change Orders be removed; one for Western Avenue Streetseapes and one for Demolition of Vacant and Abandoned Houses. - Change Order — Ignition Park Infrastructure Mr. Toy Villa, Engineering, stated this increase is for excess top soil that was discovered during excavation that needed to be relocated. He noted it was decided to relocate the soil rather than haul it off to a landfill because it is much less expensive. Mr. Villa added it would be close to $1,000,000.00 to haul it off -site. - Change Order — Western Avenue Corridor Improvements Mr. Toy Villa, Engineering, stated this is for lighting and fixtures at the intersection to make it safer and update to LED lighting. Change Order— Lincoln Way (Nest Corridor Improvements Mr. Toy Villa, Engineering, stated this increase is for additional loops at all intersections. He explained they added five (5) intersections to the three (3) already addressed. Change Order —Lincoln Way West Corridor Improvements Mr. Villa stated this increase is due to the elimination of recycled asphalt on the project. He noted they had to make up for the materials for surfacing. Change Order Lincoln Way West Corridor Improvements Mr. Villa stated this increase is for more striping for a buffer and bike lanes. Change Order— Demolition of Vacant & Abandoned Houses— Division D Mr. Villa stated this increase is for extra abatement work. - Request to Advertise — Ireland Rd. and High St. Intersections Mr. Roger Nawrot, Engineering, stated this project is for the widening of Ireland Rd, and adding a left turn lane, and removing the sign from the intersection and relocating it to the west bank side. He noted the actual construction is set to begin next year, but the sign will be, taken down in October of this year. - Amendments to Agreement— CHA Consulting, Inc.