09/03/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION SEPTEMBER 3, 2015 292 BID: $299,785,00 INDIANA EARTH 10343 McKinley Osceola, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $269,500.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. AWARD BID — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — (PROJECT NO 114-053� Mr. Jacob Klosinski, Environmental Services, advised the Board that on August 25, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Thieneman Construction, Inc., 17241 Foundation Parkway; Suite 100, Westfield, Indiana 46074, in the amount of $11,885,000.00. Mr. Klosinski noted the funding for this project was through the 2012 Bond and Capital and requested, therefore, that the Board approve the award subject to the appropriation of capital funds. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded subject to appropriation of Capital funds. Ms. Maradik seconded the motion, which carried. Board members discussed the following items) from the agenda. — - Opening of Quotations — Fire Station No. 6 Addition Assistant Chief Todd Skwarcan stated this project is inside the Fire Station No. 6 property, and consists of enclosing a patio. He added they would like to open and award at Tuesday's meeting. - Open Air License Ms. Michelle Adams. Licensing, informed the Board that she has since had recommendations from the Fire Department and Building Department to deny this application for Mama's Treasures Flea Market for an open air license. She stated that due to this being a Class 1 entity operation, it requires restroom facilities to be available. She requested the application be removed from the agenda. - Award Bid — 2015 Parking Garage Deck Coatings Mr. Corbitt Kerr, Engineering, stated this award is for the Wayne St. garage. He noted he would need to add to reject bids for Division A and re -advertise to the agenda due to the bids coming in higher than anticipated. Mr. Kerr stated the specifications on the Wayne St, garage were written to accommodate the packers who will be moved to the Century Center parking lot for ten (10) days. Change Order— Nitrification Towers Mr. Jacob Klosinski, Environmental Services, stated this increase is for time only and includes weather days for excessive rain. - Request to Advertise — Treatment Plant Grit and Screenings Improvements Mr, Jacob Klosinski stated this is a re -advertisement due to bids coming in over budget. Mr. Gilot emphasized they shouldn't economize to reduce the cost and jeopardize the quality of the — work. Mr. Klosinski confirmed they did not. - Amendment to Professional Services Agreement —Arcadia U.S., Inc. Mr. Klosinski informed the Board that a portion of this fee could be recoverable through damages from the contractor, noting it was for the cost to the City to retain the engineer longer to accommodate the time extension on the project. Mr. Gilot asked if there was specific contract language to cover that. Mr. Klosinski confirmed there was. - Award Quotation— 2015 South Bend Water Leak Survey Mr. Ed Herman, Water Works, stated this is a new contractor for the City. IIe stated Water Works discussed safety and other issues with American Leak Detection and felt comfortable