04/22/2014 Board of Public Works

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REGULAR MEETING APRIL 22.2014 137 Section 3. This Resolution shall be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works held on April 22, 2014, at 227 West Jefferson, Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Kathryn E. Roos —. s/ David P. Relos s/ Patrick M. Henthorn ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 23-2014 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO HP COMPUTER EQUIPMENT Upon a motion made by Mr, Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.23-2014 A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO HP COMPUTER EQUIPMENT WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is the contracting body for the City of South Bend, Indiana (the "City") pursuant to Indiana Code § 36- 9-6; and WHEREAS, the CITY OF SOUTH BEND (`Lessee") desires to obtain certain equipment (the "Equipment") described in State and Local Government Master Lease Purchase Agreement No. 5245088229 and various documents related thereto (collectively, the "Lease") with Hewlett- Packard Financial Services Company, the form of which Lease is attached hereto and incorporated herein as Exhibit 'A"and has been available for review by the governing body of Lessee; and WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions; and WHEREAS, Lessee has taken the necessary steps to arrange for the delivery and acceptance of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with Hewlett-Packard Financial Services Company, substantially in the form presented at this meeting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: Section 1. It is hereby found and determined that the terms of the Lease (collectively, the "Documento in the form presented at this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. Section 2. The Documents and the acquisition and financing of the Equipment under the terms and conditions as described in the Documents are hereby approved. The City Controller of Lessee and any other officer of Lessee who shall have power to execute contracts on behalf of Lessee be, and each of them hereby is, authorized to execute, acknowledge and deliver the documents with any changes, insertions and omissions therein as may be approved by the officers who execute the Documents, such approval to be conclusively evidenced by such execution and delivery of the Documents.