08/20/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION AUGUST 20, 2015 271 Mr. Toy Villa, Engineering, stated this increase is due to a design omission. Mr. Pawlowski asked if the consultant should cover the cost if it was a design error. Mr. Corbitt Kerr, Engineering stated not in this case because if was due to the fire hydrants not being addressed. He explained it was an omission that the city would have to address and pay for regardless. - Change Order — Liucolnway West Corridor Improvements Mr. Villa stated this increase was for additional watering, beyond the thirty day warranty period, of new trees and sod on Lincolnway. - Change Order and Project Completion Affidavit — Southwood Sewer Separation Mr. Villa requested this item be removed from the agenda. — Request to Advertise — SR 23 Sidewalks Mr. Corbitt Kerr, Engineering, stated this request comes from a Council member as part of the Curb and Sidewalk Program. He noted the estimate came in above the quote levelso they need to go out for bids. — Resolution No. 48-2015 — Adopting a Policy for Loading and Unloading of Children at Daycare Facilities Mr. Kerr stated a request came to him from a daycare to add a loading zone in front of their business on a residential street. He stated this was not previously done in residential areas so he is asking the Board to approve a policy for daycare signs. He noted that would allow for the City to track where they are installed also. Mr. Kerr stated the signs will state "No Parking/Loading Zone" during certain hours and days of the week, but not weekends. He added that some communities require off-street drop-off areas, but some daycares don't have that or room for it. Attorney Michael Schmidt stated local Ordinance gives Engineering and Public Works the authority to set hours and days, so they could also make it weekends if needed. He added the resolution ties in with the City Code and is designed to have flexibility for each situation. - Amendment to Professional Services Agreement — Abonmarche Consultants Mr. Roger Nawrot, Engineering, informed the Board that this is an increase in hourly administration of the Ignition Park Infrastructure project due to all of the unknowns found in the project necessitating additional design. Mr. Pawlowski questioned if this is all unforeseeable until you dig it up and discover it. Mr. Nawrot confirmed that is the situation. - Traffic Control Device — Johnson Rd. at Garden Terrace and Place Dr. Ms. Theresa Harrison, Engineering, stated this location is in the turn-off deceleration lane into the subdivision and currently has no, No Parking signs. She noted as a result, people are parking cars and trailers there and leaving them parked overnight. - Licensing Agreement —CDWG Mr. Jim Schrader, Infomration Technologies, stated Microsoft doesn't deal with the City directly, so they had to get quotes from their subcontractors, CDW and Dell. He noted both hold the state QPA. - Supplement to Agreement— SunGard Public Sector, Inc. Mr. Bob Allen, Information Technologies, stated this agreement will add mobile options that will give City field workers the ability to do work orders out in the field on their tablet so they can complete the order at the site at the time of closure. Mr. Mueller questioned if the City is locked in to the agreement. Mr. Allen stated they are not, this is just an addendum to the current contract. - Opening of Quotations — Handheld Raman Devices for Narcotics Detection Lieutenant Chris Votes, Police Department, informed the Board that Raman is a common process used for identifying fingerprints. The Police Department is looking to be able to test suspected drugs without opening bags, and the Process can also be used with explosives. He stated they went out for formal quotes and received three (3). Chief Ronald Teachman stated they will be purchasing two units with one (1) dedicated to the narcotics unit, and one (1) for the patrol unit. He explained the dangers involved in handling drugs is escalating with fentanyl added to drugs these days. He noted it can be easily absorbed through the skin, and can make ill or kill someone handling it. Chief Teachman stated this process will save the risk to officers, and — save the time and cost to send the drugs to the lab for testing. - Special Purchase — Undercover Narcotics Police Vehicles Lieutenant Chris Voros stated due to the use of these vehicles in undercover operations, the type of vehicle can't be made public. He noted the Police Department was able to trade some vehicles earlier to offset the cost. - Resolution No. 45-2015 — Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area Mr. Mike Divita, Community Investment, stated this annexation is for property at Western Ave. and Mayflower Rd. and requires the Board of Works to approve a fiscal plan for provision of sewer and water, which is already available. Ile explained this is a voluntary annexation of