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08/11/2015 Board of Public Works Meeting
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08/11/2015 Board of Public Works Meeting
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Board of Public Works
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Minutes
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8/11/2015
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REGULAR MEETING AUGUST 11, 2015 265 <br />already pulled a permit, will the new rules affect them? Mr. Kerr stated any existing permits, and <br />those that will be pulled and completed in the next two (2) weeks, will be allowed to follow the <br />original policy. Mr. Eric Horvath, Director of Public Works, suggested that if a permit has <br />already been pulled, the contractor should be allowed to follow the previous policy, but any <br />permit pulled from today on should follow the new regulations. Mr. Kerr explained two (2) <br />weeks would allow time to do mailings and update the city website. Mr. Gilot stated it would be <br />nice to allow a thirty (30) day grace period, but since utility companies have already been <br />informed of the coming changes, two (2) weeks should suffice. He stated the Board would <br />approve the policy with any project completed in the next two weeks to be exempt from the new — <br />rules. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the <br />revised City of South Bend Specifications and Standard Details for Utility Cuts were adopted by <br />the Board of Public Works to go into effect on all projects not completed two (2) weeks from <br />today. <br />APPROVAL OF AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA <br />The following Agreements /Contracts/Proposals /Addenda were submitted to the Board for <br />approval: <br />Type <br />Business <br />Description <br />Amount/ <br />Motion/ <br />Funding <br />Second <br />License <br />Dell <br />Annual Renewal of <br />$242,366.48 <br />TABLED <br />Agreement <br />Microsoft Office, Email, <br />Per Year for <br />Relos/ <br />User CALS and Server <br />Three (3) <br />Mueller <br />Licenses <br />Years, Total <br />$727,099.44 <br />(State QPA) <br />IT Operatin ) <br />Amendment <br />Indiana Housing & <br />Hardest Hit Funds <br />$215,843 <br />Relos/ <br />to <br />Community <br />Amendment No. 5/Renewal <br />Paid to City <br />Mueller <br />Professional <br />Development <br />No.4- Foreclostue <br />Services <br />Authority <br />Counseling Services <br />Agreement <br />IHCDA) <br />Professional <br />Indiana Housing & <br />Foreclosure Counseling <br />$30,000 <br />Relos/ <br />Services <br />Community <br />Services provided. by City <br />Paid to City <br />Mueller <br />Contract <br />Development <br />Authority <br />(IHCDA) <br />Amendment <br />Crowe Horwath, <br />2014 County PSAP Bond <br />$17,000 <br />Relos/ <br />to Project <br />LLP <br />Structure Issues Resolution <br />(New Total <br />Mueller <br />Assignment <br />(Addition to 2015 <br />Amount <br />EDIT /Parks Bond Financial <br />$55,000) <br />Advisor Tasks) <br />(Bond <br />Proceeds <br />Professional <br />Areadis US, Inc. <br />Develop Revised Total <br />$31,000 <br />Relos/ <br />Services <br />Coliform Rule Sampling <br />(Water Works <br />Mueller <br />Agreement <br />Plan and Water Quality & <br />Operating) <br />Regulatory Compliance <br />Assistance <br />Grant <br />Department of <br />Administrative Support for <br />$2,000 <br />Relos/ <br />Agreement <br />Community <br />Rental Housing Assistance <br />(Continuum of <br />Mueller <br />Investment <br />Care) <br />Grant <br />Oaklawn <br />Supportive Rental IIousing <br />$97,536 <br />Relos/ <br />Agreement <br />Psychiatric Center, <br />Assistance <br />(Continuum of <br />Mueller <br />Inc. <br />Care) <br />Addendum <br />Urban Enterprise <br />Additional funding for <br />$100,000 <br />Relos/ <br />to <br />Association of <br />fapade matching grant <br />(COIT) <br />Mueller <br />Agreement <br />South Bend, Inc. <br />program for Lincoln Way <br />West and Western Avenue <br />Professional <br />Redevelopment <br />Dedicated Engineer for <br />$32,117.76 for <br />Relos/ <br />Services <br />Commission <br />Redevelopment Commission <br />2015; <br />Mueller <br />Agrzeement <br />Projects (RDC to pay 80% of <br />$54,596.74 for <br />salary & benefits) <br />2016 <br />WDA) <br />
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