08/11/2015 Board of Public Works Meeting

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REGULAR MEETING AUGUST 11, 2015 265 already pulled a permit, will the new rules affect them? Mr. Kerr stated any existing permits, and those that will be pulled and completed in the next two (2) weeks, will be allowed to follow the original policy. Mr. Eric Horvath, Director of Public Works, suggested that if a permit has already been pulled, the contractor should be allowed to follow the previous policy, but any permit pulled from today on should follow the new regulations. Mr. Kerr explained two (2) weeks would allow time to do mailings and update the city website. Mr. Gilot stated it would be nice to allow a thirty (30) day grace period, but since utility companies have already been informed of the coming changes, two (2) weeks should suffice. He stated the Board would approve the policy with any project completed in the next two weeks to be exempt from the new — rules. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the revised City of South Bend Specifications and Standard Details for Utility Cuts were adopted by the Board of Public Works to go into effect on all projects not completed two (2) weeks from today. APPROVAL OF AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA The following Agreements /Contracts/Proposals /Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second License Dell Annual Renewal of $242,366.48 TABLED Agreement Microsoft Office, Email, Per Year for Relos/ User CALS and Server Three (3) Mueller Licenses Years, Total $727,099.44 (State QPA) IT Operatin ) Amendment Indiana Housing & Hardest Hit Funds $215,843 Relos/ to Community Amendment No. 5/Renewal Paid to City Mueller Professional Development No.4- Foreclostue Services Authority Counseling Services Agreement IHCDA) Professional Indiana Housing & Foreclosure Counseling $30,000 Relos/ Services Community Services provided. by City Paid to City Mueller Contract Development Authority (IHCDA) Amendment Crowe Horwath, 2014 County PSAP Bond $17,000 Relos/ to Project LLP Structure Issues Resolution (New Total Mueller Assignment (Addition to 2015 Amount EDIT /Parks Bond Financial $55,000) Advisor Tasks) (Bond Proceeds Professional Areadis US, Inc. Develop Revised Total $31,000 Relos/ Services Coliform Rule Sampling (Water Works Mueller Agreement Plan and Water Quality & Operating) Regulatory Compliance Assistance Grant Department of Administrative Support for $2,000 Relos/ Agreement Community Rental Housing Assistance (Continuum of Mueller Investment Care) Grant Oaklawn Supportive Rental IIousing $97,536 Relos/ Agreement Psychiatric Center, Assistance (Continuum of Mueller Inc. Care) Addendum Urban Enterprise Additional funding for $100,000 Relos/ to Association of fapade matching grant (COIT) Mueller Agreement South Bend, Inc. program for Lincoln Way West and Western Avenue Professional Redevelopment Dedicated Engineer for $32,117.76 for Relos/ Services Commission Redevelopment Commission 2015; Mueller Agrzeement Projects (RDC to pay 80% of $54,596.74 for salary & benefits) 2016 WDA)