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REGULAR MEETING AUGUST 11, 2015 260
<br />Bid was signed by: John Boettcher
<br />Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Certification Regarding
<br />Investment with Iran, Employment Eligibility Verification, Non - Discrimination
<br />Commitment for Contractors and Certification of Use of United States Steel Products or
<br />Foundry Products was submitted.
<br />Five (5 %) Bid Bond was submitted.
<br />BID: S213,835.01
<br />CONTINGENT ITEMS
<br />Item No.
<br />Desert rtion
<br />Unit
<br />Unit Price
<br />Cl.
<br />S]tFcnce
<br />LET
<br />$1.85
<br />C2
<br />Stone Pad
<br />EA
<br />$2,400.00
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were
<br />referred to Community Investment and Engineering for review and recommendation. Attorney
<br />Michael Schmidt requested that all bids be reviewed for confirmation of MBE/WBE compliance.
<br />APPROVE CHANGE ORDER NO. 1 — 2014/2015 YARD LAMP POST PROGRAM —
<br />PROJECT NO. 114 -077 (LOSS RECOVERY FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, indicating the
<br />Contract amount be increased by $12,150.00 and extended eighteen (18) days, for a new
<br />Contract sum, including this Change Order, in the amount of $79,650.00. Mr. Gilot noted this
<br />Change Order increases the dollar amount of this quote into the bid threshold of $75,000.00,
<br />based only on City policy. He added the State law threshold is $150,000.00 which this is still
<br />well under. Mr. Eric Horvath, Public Works Director, stated the estimate on the project has to be
<br />under the $150,000.00, so it shouldn't matter as long as the policy requires the estimate to be
<br />below $75,000.00. Mr. Gilot suggested in a case like this where it exceeds the City policy for a
<br />quote threshold, the controller sign off on the Change Order, since it was the controller that
<br />requested a lower threshold than the State requires. Upon a motion made by Mr. Relos, seconded
<br />by Mr. Pawlowski and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 1 — REMOVAL & DISPOSAL OF PCB REMEDIATION
<br />WASTE AT IVY TOWER — PROJECT NO, 115 -004 RWDA TIF
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of RCRA Inc., dba Earth Services, 10903 Prestwick Drive, Benton, Illinois 62812, indicating the
<br />Contract amount be increased by $3,500.00 for a new Contract sum, including this Change
<br />Order, in the amount of $92,900.00, and the contract extended by seventy-six (76) days. Upon a
<br />motion made by Mr. Relos, seconded by Mr. Mueller and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO 1 — WESTERN AVENUE STREETSCAPE — PROJECT
<br />NO. 114 -085A (TIF INFRASTRUCTURE)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Rieth -Riley Construction Co., Inc., 25200 State Rd. 23, South Bend, Indiana 46614, indicating
<br />the contract amount be increased by $67,310.00 for a modified contract sum, including this
<br />Change Order, in the amount of $1,813,074.80 and the contract be extended for five (5) days.
<br />Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carded, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 1 — WESTERN AVENUE CORRIDOR IMPROVEMENTS
<br />— PROJECT NO 114 -033B (TIF INFRASTRUCTURE)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Rieth -Riley Construction Co., Inc., 25200 State Rd. 23, South Bend, Indiana 46614, indicating
<br />the contract amount be decreased by $100,343.52 for a modified contract s um, s
<br />including this
<br />Change Order, in the amount of $937,178.69. Upon a motion made by Mr. Roles seconded s
<br />Mr. Mueller and carried, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — PARKING GARAGE ISLANDS
<br />REMOVAL AT WAYNE S1 /S1 JOSEPH ST. AND MAIN ST. /COLFAX AVE. — PROJECT
<br />NO. 115 -052 (PARKING GARAGE CAPITAL IMPROVEMENTS)
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