Reccommending City's Board of Public works Update it's "Sewer Insurance Program Policy" to Include Suspension Provisions for and Required Reporting to Common Council Be Resumed Immediately

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July 7, 2015 Page 2 4. Developing policies and procedures which increase the information made available to contractors which better address their required responsibilities and duties. We also believe that compliance with City Code provisions addressing the City's Sewer Insurance Program should begin immediately. The Board is required to share information with the Council.and also with the Council's Utilities Committee, about the sewer insurance program. In reviewing the legislative history on the 1980 ordinance which created this program, transparency and accountability were critical from its very beginning. Unfortunately those reporting requirements have not been fulfilled by the Administration. Oversight of this program which was created by the Common Council, is important since the program has helped many South Bend residents over the years. We have attached an article published on May 21, 2014 entitled "Federal Contracts and Grants: Agencies have Taken Steps to Improve Suspension and Debarment Programs ". It highlights actions taken from 2009 -2013 on six (6) federal agencies which aims to improve governmental operations by: • Protecting the government's interests • Improving oversight • Verifying accuracy • Sharing results in the interest of transparency Each year the U.S. Congress is to receive a status update on the federal suspension and debarment system. This report was filed on March 31, 2015 and contained charts detailing suspension and debarment actions for fiscal year 2014. We have attached those charts which clearly indicate that pro- active actions in this area are being taken. We believe that we owe it to the citizens of South Bend, to see that similar goals and objectives are carried out here. We are the elected public servants who are entrusted with financial stewardship over our public's funds. We look forward to discussing this with you and seek your support. Thank you. SincereI , Derek D. Dieter, Council Vice - President Council Member at Large Karen L. White, Committee of the Whole Chairperson Council Member at Large Attachments Tim Sco siden I" District Council Member Filed in :" _ offlce f 1i L"8 4U15 j JOHi- CITY CLERK, SOUTH BEND, IN