Reccommending City's Board of Public works Update it's "Sewer Insurance Program Policy" to Include Suspension Provisions for and Required Reporting to Common Council Be Resumed Immediately

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g uiie\�. ul IV^ \.. tt! Common Council City of South Bend Indiana Derek D. Dieter, Council Member at Large 4'h Floor County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 (574) 235 -5982 (574) 235 -9173 Facsimile (574)235 -5567 TTY/TDD July 7, 2015 Members of the Common Council 4th Floor County -City Building South Bend, Indiana 46601 Re: Recommendations Calling for a Change of City Administration Policies Dear Council Members: At the last Common Council meeting held on June 22 "d, we were advised by the City Administration that the Board of Public Works has no policies to temporarily remove any company from a list of companies previously authorized to do business with the City, while a company is under investigation. We, the Common Council Officers believe that the City has a duty to protect the public interest and to also properly monitor the expenditure of all taxpayer dollars. It is clear that many other governmental entities protect the public interest, with many examples being briefly summarized in the attached Resolution. We urge you to support this Resolution which recommends that the Board of Public Works immediately begin a review of their practices addressed in the Board's "Sewer Insurance Program Policy" by: 1. Developing policies and procedures which are transparent, which reflect best practices, which are regularly updated and filed with the Office of the City Clerk and posted on the City's website; and 2. Developing policies and procedures that an entity would be excluded or disqualified from bidding on, quoting on, or participating in a contract with the City of South Bend for a temporary period of time, pending the completion of an investigation or legal proceeding involving that entity; and 3. Developing policies and procedures which ensure that all contractors may be suspended during any period of time that there may be an ongoing investigation as to the contractor's practices or procedures; or an investigation of a contractor's alleged misconduct or ensuing legal proceedings; and