06/18/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION JUNE 1& 2015 206 Mr. Jeff Hudak, Central Services, stated the Board advertised for thirty -nine (39), more or less, vehicles, and awarded thirty -nine (39). He said the Fire Department has now asked to purchase one (1) of the vehicles also. He noted these are with the CNG option. Mr. Hudak stated the vehicles are not specifically Police vehicles and will fit the needs of the Fire Department also. - Award Quotation — Mobile Column Lifts and In- Ground Hoists Mr. Hudak stated this was the only bidder on the mobile column lifts, and they were responsive. He explained the hoists are for replacement of some old style hoists that store oil underground, and the new units will be much more environmentally secure. - Request to Advertise — 4x4, Large Four (4) Door Utility Vehicle Mr. Hudak stated this is also for a replacement of an old Fire Department unit and has a CNG option. - Request to Advertise — Mid -Size Four -Door Sedan Mr. Hudak stated this should not be on the agenda, they are not purchasing this vehicle. He asked that it be removed from the agenda. Request to Advertise - 4x4, Standard Four (4) Door Utility Vehicle Mr. Hudak stated these units are being requested by the Fire Department as a paramedic vehicle to reduce the cost of using a fire truck to transport the paramedics. He noted CNG is an option. - Change Order— East Gate Lift Station Replacement Mr. Jacob Klosinski, Environmental Services, stated this decrease is due to a reduction in the number of utility cuts. He stated they determined after review of the utilities along the route that the use of directional drilling will save time and money, and have a lesser impact on the residents. - Opening of Quotations — Removal and Disposal of PCB Contaminated Soil at Ivy Tower Mr. Corbitt Kerr, Engineering, stated they are requesting to open and award this quote at the same meeting. He noted the amount of contamination was more than anticipated and over the 20% limit for the project. He stated the Engineer put a stop order on the work and they are going out to quote this part of the project. Mr. Toy Villa, Engineering, added all work had to stop on the floor replacement and they will have to finish the removal of the contaminated soil before the floor can be finalized. - Award Bid — Infrared Pavement Patching Mr. Kerr stated there was only one (1) bidder on this project and they were responsive and under budget. Mr. Gilot questioned if they wanted to award unit prices with a not to exceed, or should this be a total. Mr. Kerr stated he thought it should be a total. Mr. Gilot requested he review the specifications and follow what they state. - Award Bids — Vacant and Abandoned Houses Mr. Gilot asked if Green Demolition was a new vendor. Mr. Kerr stated they are out of Chicago. Mr. Relos asked if they are licensed to do work in Indiana. Mr. Villa stated they are currently working in Indiana on several projects. Mr. Kerr stated they would verify their Indiana licensing by Tuesday. - Change Order — Lincolnway West Corridor Improvements Mr. Villa stated this increase is to add pedestrian push buttons to the traffic light poles. He noted the new traffic standards require that the buttons must be yellow or chrome to be visible, and some are replacements of old buttons that don't meet the new traffic law standards. - Request to Advertise — East Bank Sewer Separation, Phase V Mr. Kerr stated this project uses both TIF and sewer bond funds because it is a revitalization of this area, and part of the consent decree requirements. He noted they are coordinating the work with the projected work schedule on the old TRANSPO site. Mr. Gilot informed him that the site had some potential environmental issues, and suggested that it might be wise to use borings in the area. - Request to Advertise — Utility Cuts Mr. Kerr stated he is requesting to add a request to advertise for utility cuts to the agenda. - Agreement — Ivy Tech Mr. Kerr stated the existing MS4 agreement put more responsibility on the part of the City for Ivy Tech than they felt should be. This agreement is transferring the responsibility back to Ivy Tech. Mr. Gilot noted originally it was done as a trade for them to do educational training. He suggested if this is a new agreement and there are any parts of the old agreement they want to carry over, they should make sure it's in the new one. The Board suggested they should review the terms of the old agreement and rescind it also. - Resolution No. 30 -2015 Ms. Therese Doran, Sustainability, stated this resolution brings forth a willingness on the part of the City to have conversations with Notre Dame to discuss them developing a hydropower facility. Mr. Gilot noted he would need to recuse himself from the vote as an employee of Notre