06/04/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION J1JNE 4, 2015 176 Mr. Brock Zeeb, Community Development, stated they have been holding back on the notice to proceeds on these projects until they're ready. He added this one should be ready to go right away- - Change Order— Removal of Lead Based Paint at Ivy Tower Mr. Toy Villa, Engineering, stated the approval of this extension was requested of the Board earlier, but due to not enough documentation, the Board denied it. Mr. Brock Zeeb, Community Investment, reminded the Board that in the removal process, the first bidder awarded wasn't able to perform, and had to be thrown out. He stated it was re- awarded to the second low bidder who had in their bid that they couldn't do their process in temperatures below 40' Fahrenheit. He _ noted the Board accepted that language at the time of the award Mr. Zeeb stated a significant part of the change is due to the addition of the five (5) stair wells, and the rest is significant days of freezing weather where they couldn't work. Mr. Zeeb noted the contractor went so far as to obtain massive heaters and install them at their own expense, but due to so many broken windows and holes in the building, it wouldn't heat up enough to allow them to work. He stated again, the bidder clearly stated in his bid that it would be a problem in the winter months. Mr. Pawlowski noted the building owner agreed to the shut down in February, it wasn't only the contractor's decision. Mr. Gilot stated it is a reasonable request. Mr. Zeeb added that the funding on this was changed to RWDA TIF from AFDA TIF, and the agenda should reflect that. - Change Order — Catalyst One and Two Building Fagade ACM Panel Walls Mr. Toy Villa, Engineering, stated the prime contractor on this project, Majority Builders, did the building construction on behalf of Notre Dame. He noted Notre Dame requested changes in the design and that resulted in a delay in the subcontractor's ability to install the ACM panels. He noted this was another project where the scheduling was out of the control of the City. Mt. Villa stated the weather was not a factor in this one as the agenda states. - Change Order and Project Completion Affidavit —Ignition Park South Demolitions Mr. Villa stated this decrease is because the environmental allowance was not used. - Professional Services Agreement— Carl Walker, Inc. Mr. Corbitt Kerr, Engineering, stated this work is for exploratory excavations to determine if there is any steel corrosion on the MairdColfax and Wayne St, parking garage tendons. - Request to Advertise — Ten (10) Cardiac Monitors/Defibrillators Mr. Gilot asked Assistant Fire Chief Andy Meyer if he could ask for a three (3) year cost to add maintenance at unit prices for three years. He suggested it would be better to ask for a long term on a service contract. Mr. George King, Purchasing, stated it should be optional language, not part of the contract. IIe noted the equipment becomes outdated and they may want to upgrade. Mr. Meyer agreed, noting this equipment is replacing old equipment that is not available anymore. - Service Agreement— Word Systems, Inc. Lieutenant Chris Voros, Police Department, stated this equipment is for the Police Department's crime interview room. He added they are giving access to this system to the Prosecutor's office. Mr. George King stated they need language added for termination and renewal terms. - Special Purchase — Zero Motorcycles Lieutenant Chris Voros stated the Police Department is looking at electric devices for the river walk, alleys, and other smaller, rough terrain routes the Police need to access. He noted they can't take a Harley through without it getting damaged. Lieutenant Voros noted they have been looking at electric options since 2006 and motorcycles were an option that gives room to maneuver without taking a lot of space. He added they have no sound, and can be taken anywhere. He noted there are only two (2) manufacturers, and Polaris won't manufacture any new bikes until their inventory is gone. He added Zero has the best price. Lieutenant Voros stated they will get quotes to show the Board the cost effectiveness. Mr. Gilot asked if they evaluated the safety of the officers. Lieutenant Voros stated these will not be used for high speed pursuit. Mr. George King, Purchasing, stated if the Board wants to proceed with this purchase, this Special Purchase should be removed from the agenda and he will work with Mr. Voros to obtain three (3) quotes and bring it back to the Board's next meeting for opening of quotes. Mr. Gilot suggested a policy on the use of the vehicles would be a good idea. Lieutenant Voros stated they are doing training and are putting together a policy on their use. - Industrial Wastewater Discharge Permits Ms. Kim Thompson, Environmental Services, stated it was thought the wastewater discharge permit limits were sufficient to protect the river; but testing showed they needed to go lower on their limits. She stated they subsequently developed new limits "what you need is what you get". Ms. Thompson stated the new process was approved last summer by the Common Council and the EPA, so they now have to revise every permit, and this is the first of them. She stated they are going to have to look at how they allocate pollutants more closely, there will no longer be