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AGENDA REVIEW SESSION JUNE 4, 2015 175 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on June 4, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Brian Pawlowski present. Board Member Kathryn Roos was absent. Also present was Attorney Benjamin Dougherty. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA AND REMOVAL FROM THE AGENDA Mr. Gilot noted the addition of a Professional Serviecs Agreement with Steven Same, and a request to remove item No. I ID, a Petition from Bob Frame Plumbing. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/ProposaWAddenda were submitted to the Board for a royal: Type Business Description Amnunt! Funding Motion/ Second Ratify Open Baltimore Equipment Purchase for Notre $437,997 Relos/ Market Aircoil Dame Turbo at Ignition Park: (RWDA TIE) Maradik Purchase Company c/o Closed Circuit Coolers Sundquist Company, LLC Board members discussed the following item(s) from the agenda. - Request to Advertise — 2015 Curb and Sidewalk Construction Program Ms. Kara Boyles, Public Works, stated the specifications for this year's program are basically the same as last year, except for the separation of the tree removal and installation. She noted they will not require prevailing wage rates because the award will be post wage rate law changes. - Letter of Intent —National Cart Marketing Ms. Kara Boyles, Public Works, stated this letter allows the City to work with National Cart Marketing for six (6) months before coming up with an agreement for them to take care of the trash cart lids and placement of the advertising on the lids. She noted this has been a project in work and an agreement is in process on the types of advertising allowed. Ms. Boyles stated the City talked to other communities that have done this and there are various programs available. She noted the City can start with a pilot area, but at this point the location is yet to be determined. Ms. Boyles stated if the parties can't come to an agreement, the program won't happen. Mr. Gilot requested they check on the law regarding advertising in the public right of way prior to implementation of the program. -- Request to Advertise - 2015 Infrared Pavement Patching Mr. Corbin Kerr, Engineering, stated it has been determined that Water Works funding will not be utilized this year for this program and it should be removed as a funding source. - Request to Advertise - 2015 Tree Maintenance Mr. Corbitt Kerr informed the Board that nobody attended the mandatory pre -bid meeting so they will be soliciting quotes on the open market. He explained the intent of this program is to add two (2) years' maintenance on newly planted trees for City projects, in addition to the already existing one year warranty that comes with the trees. - Request to Advertise - Demolition of Vacant and Abandoned Houses, Phase V Mr. Mike Carey, Engineering, stated this bid is for 127 additional properties. - Opening of Quotations — Wayne/St. Joseph and Main/Colfax Parking Garage Island Removals Mr. Toy Villa, Engineering, stated he is intending to award this quotation at Tuesday's meeting. He noted the removals are being done to provide more parking spaces. Mr. Gilot questioned if the structure was examined to make sure they don't disturb any support rebar or beams that were installed. Mr. Villa state they already looked at the structure to determine that. Opening of Proposals — Safe Routes to Schools; Lincoln Primary and Perley Primary Center Mr. Mike Carey, Engineering, stated these are both federally funded projects being done in one proposal. He stated the intent is to do the design and construction next year. - Award Bid —Hotel LaSalle Renovations Mr. Mike Carey, Engineering, stated this bid is for the fire protection system. He noted the vendor, Ryan Fire Protection, Inc., didn't meet the WBEMBE requirements but did provide good faith effort. Mr. Gilot questioned when they would be able to get in to do this work, adding with the City not having control of the prime contract, it leaves them vulnerable to timing issues.