03-26-2015 Minutes - Laserfiche WebLink

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Ms. Buccellato seconded the motion and it was approved. The motion was approved. IV. Report By Organizations There were no representatives present to address the Board. V. The next order of business was unfinished business 1. Request to Award Chemical and Fertilizer Bids - Mr. Nowacki Mr. Nowacki requested approval of the lowest and most responsive bids that were opened at the February 16, 2015 meeting as reflected in the tabulation of bids that was submitted to the Board (see attachments). Mr. Neal made a motion to award the bids as recommended by staff. Ms. Buccellato seconded the motion to award and it was approved. 2. STEAM Garden Project at Leeper Park Tennis Center - Mr. Gilot, Ms. Martin Mr. Gilot gave the Board a copy of the project plan Ms. Martin explained that Madison Primary School is transitioning to a Science, Technology, Engineering, Arts, and Math or STEAM school. As part of this, they are establishing a community garden to act as a component of their outdoor learning lab. Mr. Gilot explained that as a service project for Back the Bend Day on April 11 with the University of Notre Dame students, the Park Department, and other sponsors, this area south of the Leeper Tennis Center will be transformed into a garden with a walkway and seating. Ongoing maintenance will be the responsibility of the school. Mr. Schmidt presented a memorandum of understanding regarding the project to the Board and asked for their approval. Two copies were presented, with the understanding that one would also be signed by the South Bend Community School Corporation also. Ms. Martin said that she had talked to the Superintendent of Schools and she was in agreement with it. Mr. Neal made a motion to approve the memorandum of understanding dated March 26, 2015 between the South Bend Board of Park Commissioners and the South Bend Community School Corporation on behalf of the Madison Primary Center. Ms. Buccellato seconded the motion and it was passed. VI. The next order of business was new business. 1. Request to Approve the Master Agency Agreement with the Board of Public Works - Director St. Clair Attorney Schmidt explained that the master agency agreement with the Board of Public Works was being presented to the Board for execution. The purpose of the agreement is to create greater efficiency and use the expertise of the Board of Public Works in purchasing and project management. The agreement is for the year 2015. Mr. Neal said that while the intention of the agreement is to leverage the efficiencies of the Board of Public Works, it does not take away the authority of the Park Board to execute vision for the parks. Mr. Schmidt added that there are areas such as the acquisition and disposition of property that is the responsibility of the Park Board by - -2 --