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REGULAR MEETING MAY 12, 2015 147
<br />OPENING OF QUOTATIONS-2015 TREE PLANTING —PROJECT NO 115 -032 (MVH)
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
<br />the above referenced project. Ms. Martin, Clerk of the Board, stated there were no quotes
<br />received.
<br />AWARD BID AND APPROVE CONTRACT — BARTLETT STREET PHASE 1 &
<br />MEMORIAL NORTH PARKING LOT — PROJECT NO 114 -032A & 114 -047 (TIF
<br />INFRASTRUCTURE BOND AND RWDA TIF)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on April 28, 2015, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Nawrot
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Rieth -Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614 in the
<br />amount of $551,583.75 for Project No. 114 -032A and $1,906,967.67 for Project No. 114 -047,
<br />(Total $2,458,551.42). Therefore, Mr. Relos made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Roos seconded the motion, which
<br />carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS - ONE OR MORE 2015 OR NEWER
<br />TANDEM AXLE HOOD LIFT & CONTAINER TRUCK WITH GRAPPLE LOADER SOLID
<br />WASTE CAPITAL LEASE & PR.INCIPAL)
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject
<br />all bids for the above referenced equipment due to all bids received were over the budgeted
<br />amount. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the
<br />above request was approved.
<br />APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF 118 MORE OR LESS VACANT
<br />& ABANDONED HOMES DIVISION E — PROJECT NO. 114 -073 fLOSS RECOVERY
<br />F_ UND)
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on
<br />behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, 46561, indicating the
<br />Contract amount be decreased by $15,700.00 for a new Contract sum, including this Change
<br />Order, in the amount of $449,313.00. Upon a motion made by Ms. Roos, seconded by Ms.
<br />Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF 118 MORE OR LESS VACANT
<br />& ABANDONED HOMES DIVISION F — PROJECT NO. 114 -073 LOSS RECOVERY
<br />FUND)
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on
<br />behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, 46561, indicating the
<br />Contract amount be decreased by $15,800.00 for a new Contract sum, including this Change
<br />Order, in the amount of $155,168.00. Upon a motion made by Ms. Roos, seconded by Ms.
<br />Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — WAYNE STREET PARKING GARAGE FACADE
<br />REPLACEMENT — PROJECT NO. 114 -027R (PARKING GARAGE FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Slatile Roofing & Sheet Metal Co., Inc., indicating the Contract amount be increased by
<br />$17,970.00 for a new Contract sum, including this Change Order, in the amount of $263,564.00.
<br />Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was
<br />approved,
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 118 VACANT &
<br />ABANDONED HOUSES DIVISION C — PROJECT NO. (LOSS RECOVERY
<br />FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Torok Excavating, 825 Fellows Street, South Bend, Indiana 46601, for the
<br />above referenced project, indicating a final cost of $444,151.00. Upon a motion made by Ms.
<br />Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved
<br />subject to confirmation from Engineering that the sidewalks and fill have been properly restored.
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