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REGULAR MEETING MARCH 24, 2015 86
<br />the amount of $327,600.00 for the Base Bid. Therefore, Ms. Roos made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Henthom seconded
<br />the motion, which carried.
<br />AWARD BID — TWO U, MORE OR LESS, 2015 OR NEWER, SIX (6) YARD FRONT END
<br />RUBBER TIRE LOADERS (ORGANIC RESOURCES CAPITAL LEASE PRINCIPAL &
<br />INTEREST)
<br />Mr. Jeff Hudak, Central. Services, advised the Board that on March 10, 2015, bids were received
<br />and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Hardings, Inc., 109 West Connnercial Avenue, Lowell, Indiana 46356 in the unit price of
<br />$249,169.00 each with trade-ins for a total of $442,338.00. Therefore, Ms. Roos made a motion
<br />that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos
<br />seconded the motion, which carried.
<br />AWARD BID — TWO (2), MORE OR LESS, 2015 OR NEWER, 1.0 CUBIC YARD
<br />LOADERSlBACKHOES (SEWER DEPARTMENT CAPITAL: WATER WORKS CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on March 10, 2015, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />West Side Tractor Sales Company, 25166 West State Road 2, South Bend, Indiana 46619 in the
<br />unit price of $117,780.00 and $109,780.00 each for the Base Bid plus Option Nos. 1 and 6 plus
<br />trade-ins. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid
<br />be awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD PROPOSALS — EQUIPMENT FOR NOTRE DAMF, TURBO AT IGNITION PARK
<br />— AIR COMPRESSORS — PROJECT NO. 114-083A AND GAS FIRED COMPRESSED AIR
<br />HEATER— PROJECT NO. 114-083C (RIVER WEST DEVELOPMENT AREA TIF)
<br />Attorney Michael Schmidt stated these were Requests for Proposals, not bids. He noted Statute
<br />allows for the identification of firms likely to be awarded subject to the negotiations of the terms. _
<br />He stated the Board of Works previously identified the firms likely to be awarded and terms have
<br />now been negotiated. For the Air Compressors, he stated the terms negotiated were consistent
<br />with the specifications with some minor tweaks. He noted the best and final offer has now been
<br />brought to the Board, and Notre Dame University has signed off on the recommendation and KFI
<br />has signed off on the warranty on the air compressors. Mr. Gilot noted that a Request for
<br />Proposals is not awarded based on the lowest cost, that is just one of the factors looked at. Mr.
<br />Gilot read a Memo to the Board from Mr. Michael Carey, Engineering, recommending that the
<br />Board award the Air Compressors to Ingersoll Rand Company in the final negotiated amount of
<br />$1,359,500.00. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the proposal
<br />was awarded to Ingersoll Rand Company as outlined above.
<br />Attorney Schmidt stated the award of the Gas Fired Compressed Air Heaters was also backed up
<br />to negotiate the terms with this company designated reasonably susceptible to be awarded the
<br />proposal. In his Memo to the Board, Mr. Carey requested the Board award the equipment
<br />proposal to Sigma Thermal in the negotiated amount of $925,858.00 with delivery from
<br />HESECO, the Sales Representative, in the not -to -exceed amount of $50,000.00, for a total of
<br />$975:858.00. Mr. Schmidt added that Notre Dame has also signed off on this award and he has
<br />included a letter from Sigma Thermal with language putting a cap on the delivery charges. Mr.
<br />Gilot explained this is a pass -through agreement. The City will pay Sigma Thermal and they will
<br />pay the shipping. He added there is no mark-up potential on the shipping.
<br />Upon a motion by Ms. Roos, seconded by Mr. Reins and carried, the proposal was awarded to
<br />Sigma Thermal as outlined above.
<br />APPROVE CHANGE ORDER NO. 1 SEWER OVERFLOW SENSORY CONTROL
<br />NETWORK - FAIRFAX SITE —PROJECT NO 110-091 (2012 SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of C & E Excavating, Inc., 53767 CR 9, Elkhart, Indiana 46514, indicating the Contract amount
<br />be increased by $8,303.00 for a. new Contract sum, including this Change Order, in the amount
<br />of $314,934.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the
<br />Change Order was approved.
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