03/05/2015 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION MARCH 5, 2015 56 Elizabeth Maradik, Community Investment, commented that this was an addition of curb and sidewalks to the Hill Street Improvement Project which came in over budget and is to be approved by the Redevelopment Commission. This amendment includes the Abonntarche Consultants contract amendment (9.0.) for the design work and construction costs. - Change Orders - Vacant and Abandoned Home Demolitions, Project No. 114-073, Division D, E, and F Mr. Toy Villa, Engineering, stated that the intent of the three change orders are to cover asbestos abatement for asbestos uncovered behind walls during demolition. - W WTP Primary Clarifier and Equipment Upgrades —Project No. 111-071 —. Mr. Jacob Klosinski, Environmental Services, stated this Change Order was previously tabled by the Board at the September 9, 2014 meeting. He stated he is bringing it back at this time after lengthy discussions with Public Works reviewing the contract language to determine how liquidated damages items will affect the total days assessed. After lengthy discussion, Ms. Roos maintained that the liability for the delay in the project still appears to be the Contractor's in not anticipating delays due to the weather and not being aware of potential delays by the supplier. Dave Relos requested that the liquidated damages for the 98 days be graphed out. Mr. Gilot added that indication of cold weather protection, if it was built in project schedule, should be included if the work was scheduled in January. Mr. Al Greek stated the contractor is not paying the subcontractors in full because they are waiting for the decision regarding the liquidated damages. IIe questioned if the shut down on Tank 5, five days of actual liquidated damages, could be approved separately. Further discussion regarding how the timeline for work completed on each clarifier might affect the overall project completion time. Ms. Roos reiterated the request for the delays be portrayed in a timeline to determine the liquidated damages. These items may be tabled. Request to Advertise for the Receipt of Bids Bob Krol, Water Works, informed the Board that the request to advertise for the receipt of bids for both the Fire Hydrant and Valves Inventory and the Ductile Iron Pipe Inventory were to replenish the supply to have on hand when needed. The specifications are specific as to brand as they want to limit the change for consistency. The fire hydrants are delivered pre -painted. The average live for a hydrant used four times each year is about 50 years. It has been a while since we have advertised. The current vendor, Mueller & Clive has been supplier for over thirty-seven years. The Ductile Iron Pipe pricing used to fluctuate as it is iron recycled from cars. The contract language includes an option for a second year extension with the same terms and with the Board of Public Works approval. - Resolution No. 10-2015 a Resolution Approving the Trade -In of City -Owned Property on Property of a Similar Nature Cecil Eastman, Finance and Administration, clarified that this is a disposal of assets for vehicles used as a trade-in on vehicles purchased in 2014. - Corbitt Kerr, Engineering, presented the request for advertisement for the next project in the Smart Streets Initiative, the conversion of Madison Street and Marion Street from one-way to two-way. Mr. Kerr explained that the American Structurepoint, Inc. Professional Services Agreement for the Two -Way Conversion of Michigan/St. Joseph Street and Main Street from Chippewa Street to LaSalle Street was still negotiating the tasks to be performed and a total amount was not yet available. David Relos asked if north of LaSalle Street was included in this contract. Mr. Kerr replied that it would be another contract for that work. - Roger Nawrot, Engineering, clarified that the Second Amendment to the Professional Services Agreement with Abonmarche Consultants for the Colfax and IIill Street Drainage Improvements was to include sidewalk, steps and ramps to comply with Streetscape design. - Janet Cadotte, Finance and Administration, said the Activate Healthcare, LLC was for recruitment of clinic staff for the workplace clinic. Ms. Roos asked for clarification on the location of the clinic. Ms. Cadotte explained that the clinics would be available throughout Michiana including Elkhart, Goshen and other areas to be convenient for employees to travel from home. - Mr. Relos explained the Crowe Horwath Professional Service Agreement is for tax abatement assistance and will be paid out of Administration. New Installation — Stop Sign — Fremont Street at Bergan Street Ms. Roos questioned that this intersection had been previously unsigned. Roger Nawrot, Engineering, explained that it is a new policy to put signs up at'r intersections. - Privilege of the Floor Murray Miller addressed the issue of the Change Order for Project Number 111-071, saying that concrete can indeed be poured in winter temperatures, that it is done all of the time. Ms. Roos