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AGENDA REVIEW SESSION MARCH 5, 2015 55 <br />The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on <br />March 5, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn <br />Roos, Patrick Hembom, and Brian Pawlowski present. Also present was Attorney Michael <br />Schmidt. Board of Public Works Acting Clerk, Lee Ben6, presented the Board with a proposed <br />agenda of items presented by the public and by City Staff. <br />APPROVE RELEASE OF LOAN AGREEMENT AND MORTGAGE — JOSEPH A. GORNY <br />AND GERALDINE L. GORNY <br />Mr. David Relos presented the Board with the above document for the City to release the <br />mortgage for Document Number 9523291. Mr. Relos explained the mortgage of the now defunct <br />Neighborhood Business Development Corporation, was paid off previously and now needs to be <br />released. Upon a motion by Mr. Relos, seconded by Mr. Henthom and carried, the Release of the <br />Loan Agreement and Mortgage was approved. <br />Mr. Gilot noted an addition to the agenda of request to advertise for the receipt of bids for the <br />Demolition of 87, More or Less, Vacant and Abandoned Homes, Project Number 115-012. <br />Board members discussed the following item(s) from the agenda. <br />- Opening of Bids — W WTP Nitrification Towers Demolition —Project No. 114-076 <br />Mr. Jacob Klosinski, Environmental Services, stated there was a good showing at the pre -bid <br />meeting. They are working to get the area pad -ready and plan to "rubble-ize" the concrete to <br />provide a base. Ms. Kathryn Roos questioned whether the bid was written to address any <br />anticipated performance issues with current contractors. Mr. Klosinski replied there is a <br />responsiveness clause in the specifications. <br />- Award Bids and Approve Contracts — 2015 Trucking of Belt Pressed Bio-Solids for Land <br />Application <br />Mr. Klosinski stated for this annual contract, all bids received were responsive and we would be <br />awarding to the low bidder, Trucks `R Us. The services would be used. on an as -needed basis <br />and the contract is not to exceed $163,040.00. <br />- Award Bids and Approve Contracts — Removal and Disposal of PCB Remediation Waste at <br />Ivy Tower — Project No. 115-004 <br />Brock Zeeb and Aaron Kobb, Community Investment and Mike Carey, Engineering, stated this <br />project would be awarded to the lowest bidder and replied to Mr. Gilot regarding the bid coming <br />in significantly below the initial budgeted amount. <br />- Equipment Purchase for Nello Corporation — Project No. 115-005 <br />Mr. Gilot stated the bids were all very close in price. Mr. Michael Carey, Engineering said the <br />low bidder, Accurpress, did not meet the specifications per Nello. Ms. Roos, replied that the <br />memorandum to the board needed to reflect how the low bid was non -responsive. Mr. Gilot <br />asked if a check list was used to determine conformity and if the other bids met all of the check <br />list items. Mr. Carey said the other bidders met all of the requirements on the check list. Mr. <br />Gilot asked about the financial status of the company. Mr. Kobb replied the financial statements <br />were not requested in the specifications. <br />- Open Market Purchase -Equipment Purchases for NORRES North America, Inc. <br />Mr. Kobb reported that no bids were received in the initial request for bids. Mike Carey said <br />that NORRES has signed off on CDS Machines as well. Mr. Gilot asked if the evaluation of <br />vendors providing quotes was available. <br />- Mr. Kobb explained that the second open market purchase was due to the bids received <br />for the vacuum blower system being rejected. Quotes for the purchase were still under <br />evaluation and would be available by Tuesday. Ms. Roos questioned whether Legal would have <br />the opportunity to review before Tuesday. She also stated the necessity for good documentation <br />for the rejection of the initial bids and there being consistency in the acceptance and rejections. <br />Michael Schmidt stated the review team had had thorough discussions and there were no <br />irregularities in the process. <br />Agreements/Contracts/Proposals/Addenda — Northern Indiana Workforce Board (NIWB), <br />Inc. <br />Sarah Heintzelman, Community Investment, explained that the SMART program is a <br />continuation of the training programwhich has had resulted in 90% success rate in placing <br />participants in jobs with local manufacturers. Build South Bend is a program aimed at <br />recruiting the underserved population for trade programs and providing drug testing and <br />background checks. <br />- First Amendment to the Addendum to the Master Agreement— Redevelopment Commission <br />