03/05/2015 Agenda Review - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION MARCH 5.2015 55 The Agenda Review Session of the Board of Public Works was convened at 10;31 a.m. on March 5, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthom, and Brian Pawlowski present. Also present was Attorney Michael Schmidt. Board of Public Works Acting Clerk, Lee Belle, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVE RELEASE OF LOAN AGREEMENT AND MORTGAGE — JOSEPH A. GORNY AND GERALDINE L GORNY Mr. David Relos presented the Board with the above document for the City to release the mortgage for Document dumber 9523291. Mr. Relos explained the mortgage of the now defunct Neighborhood Business Development Corporation, was paid off previously and now needs to be released. Upon a motion by Mr. Relos, seconded by Mr. Henthom and carried, the Release of the Loan Agreement and Mortgage was approved. Mr. Gilot noted an addition to the agenda of request to advertise for the receipt of bids for the Demolition of 87, More or Less, Vacant and Abandoned Homes, Project Number 115 -012. Board members discussed the following item(s) from the agenda, - Opening of Bids — W WTP Nitrification Towers Demolition —Project No. 114 -076 Mr. Jacob Klosinski, Environmental Services, stated there was a good showing at the pre -bid meeting. They are working to get the area pad -ready slid plan to "rubble -ize" the concrete to provide a base. Ms. Kathryn Roos questioned whether the bid was written to address any anticipated performance issues with current contractors. Mr. Klosinski replied there is a responsiveness clause in the specifications. - Award Bids and Approve Contracts — 2015 Trucking of Belt Pressed Bio- Solids for Land Application Mr. Klosinski stated for this annual contract, all bids received were responsive and we would be awarding to the low bidder, Trucks `R Us. The services would be used on an as- needed basis and the contract is not to exceed $163,040.00. - Award Bids and Approve Contracts — Removal and Disposal of PCB Remediation Waste at Ivy Tower — Project No. 115 -004 Brock Zeeb and Aaron Kobb, Community Investment and Mike Carey, Engineering, stated this project would be awarded to the lowest bidder and replied to Mr. Gilot regarding the bid coming in significantly below the initial budgeted amount. - Equipment Purchase for Nello Corporation — Project No. 115 -005 Mr. Gilot stated the bids were all very close in price. Mr. Michael Carey, Engineering said the low bidder, Accurpress, did not meet the specifications per Nello. Ms. Roos, replied that the memorandum to the board needed to reflect how the low bid was non - responsive. Mr. Gilot asked if a check list was used to determine conformity and if the other bids met all of the check list items. Mr. Carey said the other bidders met all of the requirements on the check list. Mr. Gilot asked about the financial status of the company. Mr. Kobb replied the financial statements were not requested in the specifications. - Open Market Purchase -Equipment Purchases for NORRBS North America, Inc. Mr. Kobb reported that no bids were received in the initial request for bids. Mike Carey said that NORRES has signed off on CDS Machines as well. Mr. Gilot asked if the evaluation of vendors providing quotes was available. - Mr. Kobb explained that the second open market purchase was due to the bids received for the vacuum blower system being rejected. Quotes for the purchase were still under evaluation and would be available by Tuesday. Ms. Roos questioned whether Legal would have the opportunity to review before Tuesday. She also stated the necessity for good documentation for the rejection of the initial bids and there being consistency in the acceptance and rejections. Michael Schmidt stated the review team had had thorough discussions and there were no irregularities in the process. - Agreements /Contracts/Proposals /Addenda — Northern Indiana Workforce Board (NfWB), Inc. Sarah Heintzelman, Community Investment, explained that the SMART program is a continuation of the training program which has had resulted in 90% success rate in placing participants in jobs with local manufacturers. Build South Bend is a program aimed at recruiting the underserved population for trade programs and providing drug testing and background checks. - First. Amendment to the Addendum to the Master Agreement— Redevelopment Commission