01-26-15 Agenda, Packet and Committee Meeting Notice

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Bill No. 04 -15 Page 2 2. Media Sharing — Examples: You Tube, iTunes 3. Blogging/Microblogging — Examples: WordPress, Blogger, Twitter 4. Social Networking — Examples: Facebook, MySpace, LinkedIn, Ning 5. Document and Data Sharing Repositories: Examples: Scribd, S1ideShare, Socrata 6. Social Bookmarking — Examples: Delicious, Digg, Reddit 7. Widgets — Examples: Google Maps, AddThis, Facebook "Like" Section II. Chapter 14, Article 9, Section 2 -9.1 (b) 5 and 6 of the South Bend Municipal Code is amended in part to read as follows 5. Further Responsibilities: Each Council Member is expected to: i. Monitor personal use of the internet, messaging and other applications to ensure that the City of South Bend is being appropriately served ii. Adhere to the policies and procedures addressed herein iii. Read alld adher-e to any additional pelieies and pr-seedufes developed by the Geuneil's 6. Exception Process: Exceptions to these policies and procedures must be requested in writing to the Chairpersen Common Council's Information and Technology Committee. All exceptions must be documented in writing and retained according to existing schedules. Exceptions may be granted on a limited -time basis only, by a majority vote of the Common Council. Section III. Chapter 14, Article 9, Section 2 -91 (c) I of the South Bend Municipal Code is amended in part to read as follows: a. Initial Requirements: When If a Council Member determines that he or she has a government need for a an official Council- related Facebook aeeeunE pace, the Council Member shall be required to submit their proposed page to the Council's Information and Technology Committee or to the Common Council for approval. The primary contact person shall be the Council's ITC Chairperson, with the City's IT Division being the primary back -up for technical assistance. Applications shall not be added to a City Facebook site, without prior approval by the IT members designated herein. All City branding images must meet the City of South Bend, Indiana branding standards. whether it is phone, email or text message, he is availing himself of the Indiana access laws when communicating in his official capacity ... the public official is basically on the honor system to either produce the requested emails or identify an APRA exception to disclosure... the best transparent practice would be to implement a policy where email communication on private accounts dealing with public business is considered potentially discloseable public record.