10/09/2014 Agenda Review - Laserfiche WebLink

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PUBLIC AGENDA SESSION OCTOBER 9, 2014 311 $12,000.00 and $13,000.00 to each property. She noted the cost is figured as a per square foot Iine item price. - Contracts — Indiana Housing & Community Development Authority Ms. Pam Meyer, Community Investment, stated these three contracts are all renewals or extensions of housing contracts. Mr. Gilot asked how many families does this help. Ms. Meyer stated approximately four (4) to eight (8) per month. Mr. Horvath questioned if the dates are correct on the contract through June 30, 2014, Ms. Meyer noted the Board previously signed the contract, but the Housing Authority never sent it back and can't find it now. She added they have already paid the City. - Agreements — Northeast Neighborhood Revitalization Organization and South Bend Heritage Foundation, Inc. Ms. Pam Meyer, Community Investment, stated these agreements are for the rehabilitation of Vacant and Abandoned properties owned by the City. She noted these are the funding agreements to complete the renovations. - Memorandum of Understanding — St. Joseph County Board of Commissioners Ms. Meyer stated the City is partnering with the county on the award for the demolition of blight properties. She explained the City has to own the properties before the demolition occurs, so the agreements allow the County to transfer them to the City. She noted that 138 properties are related to the Lincolnway Corridor planning improvements. - Professional Services Agreement — RLR Associates, Inc. Mr. Dave Relos, Community Investment, stated the funding for this agreement should be AEDA TIF, not SBCDA TIF. — Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission Mr. Jitin Kain, Community Investment, stated this amendment covers a change in the scope of the Memorial Hospital Streetscape project, reducing work and adding some items, and reducing the cost by $12,000.00. - Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission Mr. Kain noted the City terminated the contract for Infrastructure work at Ignition Park and will be bringing it back to the Board. He stated they are adding areas which will increase the scope and cost. - Request to Reject Bids — Facility Modifications to Accommodate Works on Compressed Natural Gas Vehicles Mr. Jeff Hudak, Central Services, stated only one bid was received from California on this work and it exceeded the budget. He noted there are two (2) local bidders that did not bid that he is working with. Ms. Greene stated they have gone through the bidding process and not received any bids within the budget, so they are now free to go to the open market. - Wastewater Treatment Plant Administration and Laboratory HVAC Upgrades Mr. Jacob Klosinski, Wastewater, stated he has potentially five (5) bidders interested in bidding on this project. - Professional Services Agreement — Jones, Petrie, Rafinski Corporation Mr. Jacob Klosinski, Wastewater, stated these towers being demolished have been out of commission for over twenty (20) years. Mr. Gilot asked if they contain any media and could it be used in other locations. Mr. Klosinski stated they will look into that. - Award Bids — 2014 Uniform and Mat Rental Mr. Gilot questioned why two (2) large local vendors didn't bid on this bid. Mr. George King, Purchasing, stated the specifications were rewritten so the City only pays for those uniforms they use and the vendors don't like that. He noted there were four (4) or five (5) bidders. - Opening of Bids — Noble America's South Bend Ethanol Facility Corn Oil Separation Process and Nine (9), More or Less, Tractor Trailers for Lippert Components Mr. Gilot asked if both companies have signed off on the specifications. Mr. George King, Purchasing, stated they have and he will also require them to sign off on the award of the bid. - Change Order — 2014 Infrared Pavement Patching Mr. Eric Horvath, Public Works Director, questioned why the contractor is requesting an additional forty-three days on this project. Mr. Paul South, Street Department, stated that is the number of rain days that affected the progress of this project. He added the rain days cut the number of working days almost in half every month. Ms. Roos requested he put together a comparison showing the rain days according to their report and according to the official weather website showing the number of rain dates.