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CLAIMS REVIEW MEETING SEPTEMBER 30, 2014 304 A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on Tuesday, September 30, 2014, by Board President Gary Gilot with Board Members David Relos and Patrick Henthorn present. Board Members Kathryn Roos and Brian Pawlowski were absent. ADOPT RESOLUTION NO. 46-2014 — A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT AND OTHER DOCUMENTS RELATED TO ROAD MAINTENANCE AND POLICE VEHICLES Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.46-2014 A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT AND OTHER DOCUMENTS RELATED TO ROAD MAINTENANCE AND POLICE VEHICLES WHEREAS, the City of South Bend, Indiana, Board of Public Works {the "Board") is the contracting body for the City of South Bend, Indiana (the "City") pursuant to Indiana Code § 36- 9-6; and WHEREAS, the CITY OF SOUTH BEND ("Lessee") desires to obtain certain equipment (the "Equipment") described in Master Tax -Exempt Lease/Purchase Agreement and various documents related thereto (collectively, the "Lease") with KEY GOVERNMENT FINANCE, INC., the form of which Lease is attached hereto and incorporated herein as Exhibit "A" and has been available for review by the governing body of Lessee; and WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions; and WHEREAS, the funds made available under the Lease will be deposited with KEYBANK NATIONAL ASSOCIATION (the "Escrow Agent") pursuant to an Escrow Agreement between Lessee and the Escrow Agent (the "Escrow Agreement") and will be applied to the acquisition of the Equipment in accordance with said Escrow Agreement; and WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with KEYBANK FINANCE, INC. and the Escrow Agreement with the Escrow Agent substantially in the forms presented to this meeting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: Section 1. It is hereby found and determined that the terms of the Lease and the Escrow Agreement (collectively, the "Financing Documents") in the forms presented to this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. Section 2. The Financing Documents and the acquisition and financing of the Equipment under the terms and conditions as described in the Financing Documents are hereby approved. The City Controller of Lessee and any other officer of Lessee who shall have power to execute contracts on behalf of Lessee be, and each of them hereby is, authorized to execute, acknowledge and deliver the Financing Documents with any changes, insertions and omissions therein as may be approved by the officers who execute the Financing Documents, such approval to be conclusively evidenced by such execution and delivery of the Financing Documents Section 3. The proper officers of Lessee be, and each of them hereby is, authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this resolution and the Financing Documents.