08/07/2014 Agenda Review - Laserfiche WebLink

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AGENDA REVIEW SESSION AUGUST 7, 2014 252 - Opening of Quotations — Removal and Disposal of Hazardous/Nonhazardous Waste at IVY Tower - Project Number 114 -043 Mr. Brock Zeeb, Community Investment, stated they this is the next step of clearing this property by removing the containers of hazardous and non - hazardous waste. Mr. Gilot suggested including a sign off for a count of the barrels to be handled to avoid responsibility for drop off of additional materials. -Award Bids and Approve Contracts -One or More 2014 or Newer, %z Ton Extended Cab Four Wheel Drive Pick Up Trucks Mr. Jeffrey Hudak, Central Services, stated that this vehicle would be used by the Fire Department Inspector and comes equipped with the gasoline /compressed natural gas (CNG) conversion package. -Award Bids and Approve Contracts - Thirty -Five (35), More or Less, 2014 or Newer All Wheel Drive Police Patrol Vehicles Mr. Jeffrey Hudak, Central Services, stated the bids for new police vehicles were reviewed and recommended award. They do not include the CNG conversion option but that would be addressed later in the meeting. -Award Quotations and Approve Contracts — Bowen Street Sidewalk — Project Number 114 -037 Mr. Roger Nawrot, Engineering, said they were still waiting for right of entry from McDonald's. - Change Order - Jefferson Boulevard Streetscape Improvements — Project Number 114 -001 Mr. Toy Villa, Engineering, stated that the additional time and amount needed was due to the decision to include work for the Long Term Control Plan. -Change Order - Primary Clarifier Rehabilitation and Equipment Upgrades- Project Number 111- 071 Mr. Jacob Klosinski, Environmental Services, included a project update stating that the project is behind schedule and a request to pursue liquidated damages may be brought before the Board. A revised schedule had been supplied during the project manager meeting to extend the completion date by ninety -eight (98) days to make up concrete curing time lost due to inclement weather December through March. Mr. Gilot suggested waiting to discuss weather days until the project is further along. - Request to Advertise for the Receipt of Bids - West Washington Street Lights- Project Number 114 -044 Mr. Eric Horvath verified the funding source as the Loss Recovery Fund for the Light -Up South Bend project. - Special Purchase -Kirby Risk- Upgrade of Compatible SCADA Network HMI Server and Client Software from RSView 32 to Factory Talk View SE Mr. John Wiltrout and Mr. Brent Hussung, Water Works, stated this upgrade of existing software and purchase of an additional license for interface is a 50% cost savings over new purchase. - Professional Services Agreement — Toole Design Group, LLC Mr. Jitin Kain, Community Investment, stated this contract has been expanded to include design and contract review resulting in an increase to $29,960. - Professional Services Agreement — Envirosolutions Mr. John Wiltrout, Water Works, stated this includes VOC /IOC testing and is in addition to the USGS well monitoring. - CDBG /ESG Contracts Ms. Lory Timmer, Community Investment, stated that four housing contracts and Emergency Solutions Grants (ESG) would be funded through the 2014 federal allocation. - Encroachment /Revocable Permits — 521 Jefferson, LLC Mr. Roger Nawrot, Engineering, clarified this request is to allow for construction of a canopy, supported by columns, over the sidewalk. The columns would be separated from traffic by a barrier curb and parking in front of the building. Mr. Gilot noted that a zoning variance will be needed. It is the intent of the property owner, Mr. Dave Matthews, to have this work completed by his own contractor during the current Jefferson Streetscape Project. Mr. Gilot stated additional indemnification is needed to protect the City from liability. - Traffic Control Devices -New Installation -No Parking Mr. Roger Nawrot, Engineering, specified that the "No Parking on this Street" be limited to the south side of the street. Mr. Nawrot clarified that the no parking request at Cedar Street West of Eddy Street is to allow for a left turn lane. For 231 South Michigan Street, Dainty Maid Bakery requested changing four (4) parking spaces from two (2) hour to fifteen (15) minute. Mr. Patrick Kerr, City Engineer, suggests two spaces would be sufficient.