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REGULAR MEETING
<br />JULY 8, 2014 224
<br />Non - Collusion and Non - Debarment Affidavit, Certification Regarding Investment with
<br />Iran, Employment Eligibility Verification, Non - Discrimination commitment form was
<br />completed.
<br />QUOTATION: $34,500.00
<br />Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above Quotations
<br />were referred to Engineering for review and recommendation.
<br />AWARD BID - THREE 3 MORE OR LESS 2014 OR NEWER 3/4 TON FOUR -WHEEL
<br />DRIVE PICK -UP TRUCKS PARK DEPT. CAPITAL AND TRAFFIC AND LIGHTING
<br />CAPITAL LEASE PRINCIPAL AND INTEREST
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on March 11, 2014, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545 in the amount of
<br />$83,948.00 (two (2) at $25,839.00 with V Plow Option: $5,645.00 and CNG; $10,490.00 Each).
<br />Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT - CENTURY CENTER PASSENGER
<br />ELEVATOR MODERNIZATION -PROJECT NO. 114 -021 {HOTEL /MOTEL TAX)
<br />Mr. John Engstrom, Engineering, advised the Board that on June 24, 2014, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Engstrom
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Gibson - Lewis, LLC, 1001 West 11th Street, Mishawaka, Indiana 46544, in the amount of
<br />$157,600.00. Therefore, Mr. Henthorn made a motion that the recommendation be accepted and
<br />the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion,
<br />which carried.
<br />APPROVAL OF ADDENDUM TO THE MASTER AGENCY AGREEMENT -
<br />REDEVELOPMENT COMMISSION
<br />Mr. Gilot requested the Board jump to Agenda Item No. l OH due to a number of people and the
<br />media present for that item. Mr. Chris Fielding, Community Investment, stated the
<br />Redevelopment Commission committed to funding $9,000,000.00 for the purchase of equipment
<br />for the Nello Corporation over a three (3) year period. He explained the plant will be located on
<br />seventy (70) acres north of the Ethanol Plant and is a $57,000,000.00 project. He added they
<br />have committed to over five- hundred (500) new jobs for this area over the next three (3) years.
<br />Mr. Relos noted this should be approved subject to the Redevelopment Commission's approval.
<br />Ms. Roos questioned how many pieces of equipment they are expecting to purchase. Mr.
<br />Fielding stated they estimate about thirty (30) to forty (40) pieces of equipment, including two
<br />(2) large presses. Ms. Roos requested Engineering give them the support they need on this
<br />project. Mr. George King, Purchasing, stated they have been working with the company and are
<br />giving the best of their ability. Mr. Gilot noted this is approximately a seven (7) year pay -back
<br />and asked about the wages being paid. Mr. Fielding stated the average rate for the plant will be
<br />about $16.00 per hour plus forty (40) to fifty (50) jobs downtown in the Chase Building. Mr.
<br />Gilot noted their annual payroll will be almost twice the City's commitment. Mr. Fielding agreed
<br />and noted they were not given a tax abatement on this project. Upon a motion by Ms. Roos,
<br />seconded by Mr. Relos and carried, the Addendum to the Master Agency Agreement was
<br />approved subject to the approval of the Redevelopment Commission.
<br />AWARD BID - 2014 JANITORIAL - CLEANING SUPPLIES (VARIOUS)
<br />Ms. Toni Laisure, Central Services, advised the Board that on June 10, 2014, bids were received
<br />and opened for the above referenced supplies. After reviewing those bids, Ms. Laisure
<br />recommended that the Board award the contracts to the lowest responsive and responsible
<br />bidders in unit prices as follows:
<br />Company: Line Items Awarded:
<br />HP Products Sec 1 - Chemicals -- Line Items 2, 5, 6, 7, 8, 9, 13,
<br />15, 16, 17, 18, 21,22,28,29,&31.
<br />Sec 2 - Supplies - Line Items 39, 40, 44, 45, 46, 47,
<br />48, 49, 51, 53, 54, 59, 65, 66, 71, 73, & 74
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