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AGENDA REVIEW SESSION JUNE 19, 2014 202 <br />Works as follows: <br />The actions taken by Keith Crain, Director of Information Technologies for the <br />City of South Bend relating to the Project, including the execution of the <br />Agreement on behalf of the City are hereby in all respects ratified, confirmed and <br />approved. <br />2. This Resolution shall be in full force and effect after its adoption by the City of <br />South Bend Board of Public Works. <br />ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana <br />held on June 19, 2014, at 1308 County -City Building, 227 West Jefferson Boulevard, South <br />Bend, Indiana 46601. <br />CITY OF SOUTH BEND <br />BOARD OF PUBLIC WORKS <br />s/ David P. Relos <br />s/ Patrick M. Henthom <br />s/ Brian Pawlowski <br />ATTEST: <br />s/Linda M. Martin, Clerk <br />APPROVAL OF PERMITS <br />The following street closures were presented for annroval <br />Applicant <br />Description <br />Date/Time <br />Location <br />Motion <br />Carried <br />Stephen <br />Residential <br />June 23, 2014 (Rain <br />Black Oak from Oak <br />Pawlowski/ <br />Hayes <br />Block Party — <br />Date June 24, 2014) <br />Park to Scottswood <br />Henthorn <br />Wooded Estates <br />3:30 p.m. to 8:00 p.m. <br />Annual Ice <br />Cream Social <br />Keller <br />Non -Residential <br />June 22, 2014; 2:30 <br />Bryan St. from <br />Pawlowski/ <br />Park <br />Block Party — <br />p.m. to 7:00 p.m. <br />Sherman Ave. to <br />Henthom <br />Missionary <br />Keller Park <br />Inglewood Place <br />Church <br />Church Summer <br />Block Party <br />Board members discussed the following item(s) from the agenda. <br />- Award Bids <br />Mr. Jeff Hudak, Central Services, stated that all of the vehicle and equipment awards are <br />budgeted and all, except the tandem axle dump truck and single axle dump trucks, include CNG. <br />He provided emails for the Clerk of the Board from the vendors stating they would honor their <br />bids beyond the sixty (60) days stated in the specifications. Mr. Hudak noted that language is not <br />in his specifications, but is in the standard front-end language, and he would remove it in the <br />future. He stated he discussed this with Legal and they approved for him to do so, stating the <br />language is geared towards construction, not purchase of equipment. <br />- Contract — South Bend Police Department <br />Ms. Lory Timmer, Community Investment, stated they have not received their 2014 CDBG <br />funding yet, but they have program funds to cover this contract. <br />- Award Bid — North Station Roof Restoration <br />Mr. John Wiltrout, Water Works, stated he was asking to award this project to the low bidder, <br />Midland Engineering. He stated the roof is an old clay tile roof that they have been patching for <br />years. He stated they are now going to pull off the clay tiles and felt and examine the underneath. <br />He noted they will be replacing the ornamental fixtures with copper. Mr. Relos asked if there <br />was any allowance in the bid for unknowns. Mr. Eric Beaulieu, DLZ, stated the bid has <br />allowances plus unit prices. He noted the base bid does not include allowances for damaged <br />wood or other unknown damage. Mr. Erie Horvath, Public Works Director, asked that Mr. <br />Wiltrout send him a note on the budget total. Mr. Meteiver asked if this project required a <br />Certificate of Appropriateness for the work due to the historical nature of the building. Mr. <br />Wiltrout stated he has already obtained the Certificate. <br />Professional Services Agreement — Greeley & Hansen <br />Mr. Al Greek, Environmental Services, stated this work being done by Greeley and Hansen is <br />part of Environmental Services NPDES permit for operating their plant. He added it is mandated <br />