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AGENDA REVIEW SESSION JUNE 19 2014 201 The Public Agenda Session of the Board of Public Works was convened at 10:38 a.m. on June 19, 2014, by Board Member David Relos, with Board Members Patrick Henthorn, and Brian Pawlowski present. Board President Gary A. Gilot and Board Member Kathryn Roos were absent. Also present was Attorney Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. TABLE BID AWARD — HILL STREET AND COLFAX AVENUE ON SITE IMPROVEMENTS — PROJECT NO 113- 033(SBCDA TIF) Mr, Roger Nawrot, Engineering, requested the Board table this bid award. Therefore, Mr. Henthorn made a motion that the bid award be tabled. Mr. Relos seconded the motion, which carried. ADOPT RESOLUTION NO. 27 -2014 — RATIFYING CONFIRMING AND APPROVING A CONTRACT WITH MICRONTEGRATION RELATED TO VOIP TELEPHONE SERVICE Upon a motion made by Mr. Pawlowski, seconded by Mr. Henthorn and carried, the following Resolution was adopted and ratified by the Board of Public Works: RESOLUTION NO. 27-2014 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA RATIFYING, CONFIRMING AND APPROVING A CONTRACT_ WITH MICROINTEGRATION RELATED TO VoIP TELEPHONE SERVICE WHEREAS, pursuant to Indiana Code §36 -9 -6 -2 and Indiana Code §36- 9 -6 -3, the City of South Bend, Indiana Board of Public Works (`Board ") has authority over City property and is the City's contracting agency; and WHEREAS, Keith Crain is the Director for Information Technology for the City of South Bend; and WHEREAS, the Board has previously executed various contracts and agreements related VoIP Telephone Service ( "Project ") including, but not limited to, an agreement with Logicalis, Inc. ( "Logicalis "); and WHEREAS, Logicalis has advised the City that it will cease providing VoIP services on or about July 15, 2014; and WHEREAS, VoIP telephone services are essential to the normal business operations of the City; and WHEREAS, in his capacity as Director for Information Technology for the City of South Bend, Keith Crain has determined that Microintegration, Inc. can provide the services necessary to ensure that City telephone operations are not impaired or interrupted; and WHEREAS, the City and Microintegration have reached an agreement as to certain terms and conditions which are more specifically set forth in a document entitled "Master Products and Services Agreement with Supplemental Terns and Conditions" ( "Agreement ") dated June 16, 2014, a copy of which is attached hereto and incorporated herein as Exhibit "A" and WHEREAS, time is of the essence in this matter and accordingly, in order to facilitate the Project, Keith Crain executed the Agreement on behalf of the City on June 16, 2014; and WHEREAS, the Agreement between the City and Microtintegration is subject to final approval by the Board; and WHEREAS, the Board believes that the Agreement is in the best interests of the health, safety and the social and economic welfare of the City and its residents and that the Agreement being assisted; and complies with federal, state and local laws under which the Project has been undertaken and it WHEREAS, the Board desires to ratify the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public