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REGULAR MEETING
<br />MAY 13, 2014 154
<br />ITEM
<br />TOTAL
<br />NO.
<br />DESCRIPTION
<br />QUANTITY
<br />UNIT
<br />AMOUNT
<br />1
<br />Demolition of 1505 South Kendall Street
<br />1
<br />LS
<br />$ 26,900.00
<br />2.
<br />Demolition of 1510 South Taylor Street
<br />1
<br />LS
<br />$ 9,500.00
<br />Environmental Allowance for
<br />3.
<br />"unforeseen or unknown" environmental
<br />1
<br />LS
<br />$ 5,000.00
<br />conditions
<br />Total Amount of Quote (Items 1 thru 3) $ 41,400.00
<br />Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above Quotations
<br />were referred to Community Investment for review and recommendation. After reviewing those
<br />quotations, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to
<br />the lowest responsive and responsible quoter, Jackson Services, in the amount of $23,300.00.
<br />Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be
<br />awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — SOUTHWOOD SEWER SEPARATION --
<br />PROJECT NO. 112 -042 (2012 SEWER BOND)
<br />Mr. Patrick Henthom, Engineering, advised the Board that on April 22, 2014, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Henthorn
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of
<br />$1,951,843.55. Therefore, Ms. Roos made a motion that the recommendation be accepted and
<br />the bid be awarded and the contract approved as outlined above. Mr. Henthorn seconded the
<br />motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — FIVE 5 2014 OR NEWER MID -SIZE
<br />SEDAN AUTOMOBILES ENGINEERING BUILDING WATER WORKS POLICE AND
<br />FIRE CAPITAL)
<br />Mr. Jeff Hudak, Equipment Services, advised the Board that on April 8, 2014, bids were received
<br />and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the sole bidder Jordan Motors, Inc., 609 E.
<br />Jefferson Blvd., Mishawaka, Indiana 46545, in the amount of $112,840.00. Mr. Hudak stated in
<br />his memo four (4) of the vehicles will be hybrids at $23,769.00 each, and one (1) vehicle for the
<br />Fire Department will have a standard transmission at $17,764.00. At Ms. Roos' request, Mr.
<br />Gilot made a motion that the recommendation be accepted and the bid be awarded and the
<br />contract approved subject to confirming who the Police vehicle is going to. Ms. Roos seconded
<br />the motion, which carried.
<br />CORRECTION TO BID EXTENSION — 2014 HYDRANTS PIPES AND VALVES
<br />Mr. Robert Krol, Water Works, advised the Board that on December 19, 2013, the Board of
<br />Works approved his request to extend the 2013 bid award for hydrants, pipes, and valves with
<br />Underground Pipe and Valve at 2013 prices. Included with his request that was approved by the
<br />Board was a Memo listing the 2013 unit prices. Mr. Krol is now requesting that approval be
<br />corrected, explaining that in his memo he included 2007 ductile iron pipe prices, rather than the
<br />2013 prices. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bid extension correction be ratified as outlined above. Ms. Roos seconded the motion, which
<br />carried.
<br />REJECT BIDS — MANHOLE REHABILITATION —PROJECT NO. 114 -003 SEWER
<br />CAPITAL)
<br />In a memo to the Board, Ms. Kara Boyles, Deputy Director of Public Works, requested the
<br />Board reject all bids for the 2014 Manhole Rehabilitation bid, opened on February 25, 2014. In
<br />her memo, Ms. Boyles stated the bid specifications and evaluation process need to be re-
<br />evaluated. Upon a motion by Ms. Roos, seconded by Mr. Henthorn and carried, the Board
<br />approved the rejection of all bids as outlined above.
<br />APPROVE CHANGE ORDER NO. 2 — VACANT AND ABANDONED HOUSING
<br />DEMOLITIONS 1000 HOMES IN 1000 DAYS GENERAL FUND
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