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REGULAR MEETING <br />MAY 13, 2014 161 <br />Level 3 Communications, Inc.; WiTel Communications, LLC. <br />RATIFY RELEASE OF CONTRACTOR AND EXCAVATION BONDS <br />Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and <br />Excavation Bonds be released as folInws- <br />Business <br />Bond Type <br />Yp <br />Approved/ <br />Effective Date <br />$3,712.00 <br />05/05/2014 <br />Released <br />$1,542,275.79 <br />P & S Constructions Inc. <br />Contractor <br />Released <br />March 19, 2014 <br />TesTech, Inc. <br />Excavation <br />Released <br />June 27, 2014 <br />Ms. Roos made a motion that the Bonds release as outlined above be ratified. Mr. Henthorn <br />seconded the motion, which carried. <br />APPROVE CLAIMS <br />Ms. Roos stated that a request to pay the following claims in the amounts indicated has been <br />received by the Board; each claim is fully supported by an invoice; the person receiving the <br />goods or services has approved the claims; and the claims have been filed with the City Fiscal <br />Officer and certified for accuracy. <br />Name <br />Amount of Claim <br />Date <br />City of South Bend <br />$3,712.00 <br />05/05/2014 <br />City of South Bend <br />$1,542,275.79 <br />05/09/2014 <br />City of South Bend <br />$1,246,324.93 <br />05/13/2014 <br />Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved <br />as submitted. Mr. Relos seconded the motion, which carried. <br />DISCUSSION OF SIDEWALK CAFES <br />Ms. Greene stated several downtown businesses have contacted her regarding the set -up of their <br />outside cafes and their inability to meet both the ADA compliance regulations, and in the case of <br />serving alcohol, the State Excise requirements. Ms. Martin noted her office has received <br />complaints regarding several of the downtown cafes not being in compliance with the five feet of <br />open pedestrian path being maintained. Mr. Eric Horvath, Director of Public Works, stated <br />sidewalk cafes are a wonderful addition to the downtown. He stated he is meeting with <br />Downtown South Bend and will discuss with them their ability to help the City monitor the set- <br />ups of the cafes to keep everyone in compliance. <br />PRIVILEGE OF THE FLOOR <br />Mr. Sam Hensley, Monoform, stated he attended the previous Board of Works meeting two (2) <br />weeks ago and at that time had two (2) questions for the Board. Ms. Roos informed Mr. Hensley <br />that at today's meeting, the Board rejected all bids in order to review and revise the <br />specifications after problems were found with them. Ms. Greene added at this time, Mr. <br />Hensley's questions are a moot point, the bids were all rejected. Mr. Hensley requested to meet <br />with Mr. Eric Horvath, Director of Public Works. Mr. Horvath stated he could meet directly after <br />today's Board meeting. He added they are in the process of reviewing the specifications after <br />weaknesses were found in them. He noted they don't want to over - design or under- design and <br />need a specification that takes all manholes into consideration. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br />seconded by Ms. Roos and carried, the meeting adjourned at 10:45 a.m. <br />BOARD OF PUBLIC WORKS <br />Gary A. Gilo , President <br />David P. Relos, Member <br />