04/08/2014 Board of Public Works

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PUBLIC AGENDA SESSION APRIL 3, 2014 117 The Public Agenda Session of the Board of Public Works was convened at 10:37 a.m. on April 3, 2014 by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Professional Services Agreement renewal for Santiago Garces Escober. Board members discussed the following item(s) from the agenda. - Change Order — Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111- 029 Mr. Jacob Kloskinski, Environmental Services, stated this Change Order is for pipe modifications in the digester pipe room, and a lightening protection system credit for material. He added there is also a two (2) day increase in the schedule. - Professional Services Agreement — Webster Environmental Associates, Inc. Mr. Jacob Klosinski, Environmental Services, stated last year a study was done on odor control at the IN Tek and IN Kote facility. Now, he added, they are requesting approval of this agreement with Webster Environmental to study the chemical feed systems to control odors at three lift stations. Mr. Gilot recommended Mr. Klosinski talk to Eric Horvath, Director of Public Works, after adding up the costs, to ask the County TIF to pay for this work. He noted this is not in the city and the county should have included this in the line installation. He added Mr. Klosinski should also ask for help on the operating costs, the design, and the construction. Mr. Gilot noted this is a need based on the county TIF. Mr. Gilot recommended they discuss with the County Engineer and possibly do a reimbursement resolution on this. Ms. Roos questioned if this could be tabled for just two weeks to allow this discussion first. Mr. Paul South, Street Department, stated they probably need to have this discussion about the pipe also. Mr. Gilot stated they will need to quantify the deterioration of the inside of the pipe and if it's going to take too long, go ahead with the lift stations, and deal with the pipe later. - Professional Services Agreement — Keramida Ms. Kim Thompson, Environmental Services, stated they have to get a statistical analysis done each year for fifteen (15) years after the closure of this landfill. She stated this company is 30% lower in cost than the previous one used. - Professional Services Agreement - Civitas Mr. Keith Crain, Information Technologies, stated Civitas will be doing the imaging and deployment for all of the new computers. He noted last year they hired two (2) interns and it took six (6) weeks to do. Now they are looking at four (4) weeks. Ms. Roos questioned if they have looked at buying the computers. Mr. Crain stated they have not, but this service would be above and beyond the lease. He noted at $20.00 per machine with Civitas, the price can't be beat. - Government Order — SBC Global Services, Inc. d/b /a AT &T Global Services Mr. Keith Crain, Information Technologies, stated he has had some discussions regarding the possibility of connecting to the Metronet at these golf course sites, but there is a time crunch with the T1 line. He explained when the City's contract expires the rate will go from $200.00 per lateral to $2,500.00. He explained he reviewed all options and chose the best value he could find. Mr. Crain stated even if the City cancels, they would be charged 50% of the remaining contract and the thirty -six (36) month option is the least expensive. Mr. Crain stated he did an analysis and has the figures for the Board's review. He explained he is supportive of the Metronet wherever possible and suggested they do a pilot at one location on the virtual lateral and see how it goes. He noted they need real -time connectivity for a virtual connection. He added the Metronet would have more power, but is not as reliable. He stated he also recommended a DSL line, but that would drive the cost up. Mr. Crain suggested they do the thirty -six (36) month contract with at least seven (7) locations, and maybe do one pilot, adding it is half the cost to do a thirty-six (36) month contract. Ms. Roos stated they should do all eight (8) locations and pick one location for a pilot to look into the possibility. Ms. Roos added this was brought to the Board the day before it was supposed to expire; the Board needs more time than that. - Opening of Quotations — Tree and Stump Removal and Tree Planting Ms. Greene asked Mr. Paul South if they are confirming these quotes will be awarded to licensed arborists only. Mr. South stated they will confirm that. Request to Advertise for Bids — 2014 Curb and Sidewalk Project Attorney Cheryl Greene asked Mr. South to confirm this was a unit price, divisible bid. Mr. South stated the specifications clearly state that. He noted the project will be made divisible so smaller contractors can bid.