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REGULAR MEETING MARCH 25, 2014 112
<br />AFFIRM PREVIOUS APPROVAL OF PROCESSION PERMIT APPLICATION — GLOW IN
<br />THE PARK 5K
<br />Attorney Cheryl Greene stated the applicant for the above race, Mr. Dean Reinke, was present at
<br />the Board's Agenda Review Session on Thursday, March 20, 2014 and made statements into the
<br />record that he would refund registration fees for this race for any reason, other than an act of
<br />God. She noted he committed to putting that refund policy on his website, but there is nothing on
<br />the website in that regard at this point. She added his statement into the record at the public
<br />meeting is available to any participant if needed. Ms. Greene stated she attempted to register as a
<br />participant and never got any cancellation policy information. Ms. Greene confirmed that Mr.
<br />Reinke did provide confirmation from his sponsors the Board requested, that they are in support
<br />of the event; and he removed one charity previously listed on his website that has withdrawn.
<br />She noted the only authority of this Board is for the care and control of the use of the public
<br />right -of -way and for the public's safety. Mr, Gilot made note of all of the events approved by
<br />this Board and no issues with harm to anyone on the public right -of -way. Ms. Greene stated the
<br />concerns the Board had are regarding the running of the race and how refunds are handled. Mr.
<br />Reinke made statements on the record to address these issues, committing to refunds but she
<br />added this is a case where the buyer should beware. She informed the Board that the way Mr.
<br />Reinke has handled refunds in the past is to give an opportunity to run in another of his races
<br />which can be a problem for the participant if the location is far away. Upon a motion by Mr.
<br />Gilot, seconded by Ms. Roos and carried, the application for the Glow in the Park 5k on May 3,
<br />2014 from 3:00 p.m. to 8:00 p.m. was approved subject to all concerns placed by the Board's
<br />attorney, Ms. Greene.
<br />APPROVAL OF PROCESSION PERMIT APPLICATION — BEND IT `TIL IT BREAKS
<br />Attorney Cheryl Greene stated at their Agenda Review Session on Thursday, March 20, 2014,
<br />the Board asked the applicant, Mike McNeff, to provide confirmation that all sponsors and
<br />Downtown South Bend are in favor of the event, and the Four Winds Stadium can handle two
<br />large events at the same time. She noted the Glow in the Park event will end at the stadium at the
<br />same time. She stated Mr. Joe Hart, Four Winds Stadium, has provided an email confirming he is
<br />okay with both events occurring at the same time, and Mr. Aaron Perri, Downtown South Bend,
<br />provided an email confirming his approval. In his email, Mr. Perri noted his office will help, but
<br />it is ultimately up to Mr. McNeff and his staff to inform surrounding businesses about the event.
<br />Mr. McNeff gave the Board signature pages from the sponsors with their approval of the event
<br />noted and stated he understands it is up to him to notify businesses. Ms. Roos stated approval
<br />would be subject to the businesses not participating, but being impacted, being made aware of
<br />the event as soon as possible also. Ms. Greene stated after reviewing the websites from their
<br />previous events, this event is really not about the drinking, but the breaking of the Guinness
<br />World Record. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the application
<br />was approved for May 3, 2014 from 10:00 a.m. to 8:00 p.m., subject to the impacted businesses
<br />being notified in a timely manner.
<br />APPROVAL OF PERMIT APPLICATIONS
<br />The following procession permit applications were presented for approval:
<br />Applicant
<br />Description
<br />Provider Cost Reports for
<br />Motion
<br />Carried
<br />Beacon
<br />Sunburst Race
<br />May 30, 2014, 6:00 p.m. to 8:00
<br />Reimbursement for Fire
<br />Health
<br />p.m. and May 31, 2014, 6:00 a.m.
<br />Department EMS Services
<br />—F —Annual
<br />to 12:30 p.m.
<br />The 360'
<br />for 2013
<br />May 10, 2014; 12:00 p.m. to 3:00
<br />Roos /Relos
<br />Professional
<br />Kevin
<br />Systematic Review of
<br />$11 /hour for ten
<br />Roos /Relos
<br />Services
<br />Andreassi
<br />Vacant and Abandoned
<br />(10) weeks;
<br />Agreement
<br />I
<br />Home Data
<br />$4,400
<br />AFFIRM PREVIOUS APPROVAL OF PROCESSION PERMIT APPLICATION — GLOW IN
<br />THE PARK 5K
<br />Attorney Cheryl Greene stated the applicant for the above race, Mr. Dean Reinke, was present at
<br />the Board's Agenda Review Session on Thursday, March 20, 2014 and made statements into the
<br />record that he would refund registration fees for this race for any reason, other than an act of
<br />God. She noted he committed to putting that refund policy on his website, but there is nothing on
<br />the website in that regard at this point. She added his statement into the record at the public
<br />meeting is available to any participant if needed. Ms. Greene stated she attempted to register as a
<br />participant and never got any cancellation policy information. Ms. Greene confirmed that Mr.
<br />Reinke did provide confirmation from his sponsors the Board requested, that they are in support
<br />of the event; and he removed one charity previously listed on his website that has withdrawn.
<br />She noted the only authority of this Board is for the care and control of the use of the public
<br />right -of -way and for the public's safety. Mr, Gilot made note of all of the events approved by
<br />this Board and no issues with harm to anyone on the public right -of -way. Ms. Greene stated the
<br />concerns the Board had are regarding the running of the race and how refunds are handled. Mr.
<br />Reinke made statements on the record to address these issues, committing to refunds but she
<br />added this is a case where the buyer should beware. She informed the Board that the way Mr.
<br />Reinke has handled refunds in the past is to give an opportunity to run in another of his races
<br />which can be a problem for the participant if the location is far away. Upon a motion by Mr.
<br />Gilot, seconded by Ms. Roos and carried, the application for the Glow in the Park 5k on May 3,
<br />2014 from 3:00 p.m. to 8:00 p.m. was approved subject to all concerns placed by the Board's
<br />attorney, Ms. Greene.
<br />APPROVAL OF PROCESSION PERMIT APPLICATION — BEND IT `TIL IT BREAKS
<br />Attorney Cheryl Greene stated at their Agenda Review Session on Thursday, March 20, 2014,
<br />the Board asked the applicant, Mike McNeff, to provide confirmation that all sponsors and
<br />Downtown South Bend are in favor of the event, and the Four Winds Stadium can handle two
<br />large events at the same time. She noted the Glow in the Park event will end at the stadium at the
<br />same time. She stated Mr. Joe Hart, Four Winds Stadium, has provided an email confirming he is
<br />okay with both events occurring at the same time, and Mr. Aaron Perri, Downtown South Bend,
<br />provided an email confirming his approval. In his email, Mr. Perri noted his office will help, but
<br />it is ultimately up to Mr. McNeff and his staff to inform surrounding businesses about the event.
<br />Mr. McNeff gave the Board signature pages from the sponsors with their approval of the event
<br />noted and stated he understands it is up to him to notify businesses. Ms. Roos stated approval
<br />would be subject to the businesses not participating, but being impacted, being made aware of
<br />the event as soon as possible also. Ms. Greene stated after reviewing the websites from their
<br />previous events, this event is really not about the drinking, but the breaking of the Guinness
<br />World Record. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the application
<br />was approved for May 3, 2014 from 10:00 a.m. to 8:00 p.m., subject to the impacted businesses
<br />being notified in a timely manner.
<br />APPROVAL OF PERMIT APPLICATIONS
<br />The following procession permit applications were presented for approval:
<br />Applicant
<br />Description
<br />Date /Time
<br />Motion
<br />Carried
<br />Beacon
<br />Sunburst Race
<br />May 30, 2014, 6:00 p.m. to 8:00
<br />Roos/Relos
<br />Health
<br />p.m. and May 31, 2014, 6:00 a.m.
<br />System
<br />—F —Annual
<br />to 12:30 p.m.
<br />The 360'
<br />Spring
<br />May 10, 2014; 12:00 p.m. to 3:00
<br />Roos /Relos
<br />Project
<br />Outing /Motorcycle Ride
<br />p.m.
<br />APPROVAL OF PROCESSION PERMIT APPLICATION — NOTRE DAME COLLEGIATE
<br />CYCLING CLASSIC
<br />
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