03/25/2014 Board of Public Works

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REGULAR MEETING MARCH 25 2014 113 Mr. Jason Koncsol submitted an application for the Board's approval to hold the Notre Dame Collegiate Cycling Classic event on April 13, 2014 from 8:00 a.m. to 1:30 p.m. Ms. Roos stated from the application there is no indication that businesses or residents were contacted or are in support of this event. Mr. Jason Koncsol, Event Coordinator, stated he has a letter of consent from the Neighborhood Association and Kite Realty. He added the NNRO is in charge of this neighborhood, and the residents have expressed their approval, and Kite Realty has acknowledged that the parking garage access will be blocked. Mr. Gilot reviewed the map with Ms. Roos and noted a long portion of Napoleon Boulevard will be impacted. He stated cars will not be able to turn around with the intersections closed. He asked if it would be possible to do diagonal barricades. Mr. Koncsol stated they traditionally close the entire intersection for safety purposes. Mr. Relos asked if there would be breaks in the event. Mr. Koncsol stated there will be breaks provided for the participants. Mr. Gilot questioned if residents utilizing on- street parking have been notified of the event. Mr. Koncsol stated they intend to give them two weeks notification to move their cars and then remind them closer to the event. Ms. Roos asked if he could provide an updated map to show where the streets are going to be barricaded so it shows where you can get in but not turn around. She noted residents need to be aware they won't be able to get out. Mr. Gilot suggested they leave local access, but not through traffic. He noted it is important to manage relationships with the residents and impacted businesses for future events. Ms. Roos requested the Clerk ask the Street Department to provide a digital map showing where they will have the barricades blocking the streets for residents to see. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the application was approved subject to confirmation of the distribution of a map of the barricades, and a timing schedule of when the residents can get in and out of their streets, sent to the residents. APPROVAL OF LICENSE RENEWAL APPLICATIONS Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, and the Police and Fire Departments for the following License Renewal applications: Applicant Type Location Motion St. Joseph County 4 -H Blanket Transient 5117 S. Ironwood Drive Carried Roos / Relos Fair, Inc. Merchant Release March 25, 2014 Hair Crafters Massage Establishment 602 Lincolnway East Roos / Relos Therapeutic Indulgence Massage Establishment I 904 E. Jefferson Blvd. Roos /Henthorn APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2007 Miami Street REMARKS: All criteria has been met RATIFY APPROVAL AND /OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified nnrcnant to t2 PC 1 „f; 1 nn )nnn . _a _, - Business - -- - - Bond Type yp v a U/ ui icicascU Approved/ Released as 1011ows: Effective Date McIntyre - Jones, Inc. Contractor Release May 2, 2014 JK Brothers, LLC Excavation Release March 25, 2014 Environmental Protection Release January 24, 2014 Industries Ms. Roos made a motion that the Bonds approval and /or release as outlined above be ratified, Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy.