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REGULAR MEETING
<br />Sodium Permanganate Totes
<br />Sodium Permanganate Bulk
<br />MARCH 25, 2014 110
<br />Award to Hawkins, Inc.
<br />Award to Hawkins, Inc.
<br />Therefore, Ms. Roos made a motion that the recommendation be accepted and the bids be
<br />awarded in unit bid prices, and the contracts approved as outlined above. Mr. Relos seconded the
<br />motion, which carried. Ms. Greene noted that one bid for Solar Salt was received and found to be
<br />non - responsive due to no bid bond. At this point, she stated, Water Works can go to the open
<br />market for the product.
<br />AWARD BID AND APPROVE CONTRACT — TRANSMISSION REBUILD AND REPAIR
<br />SERVICES (USER DEPARTMENTS)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on February 25, 2014, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the only responsive and responsible bidder,
<br />Certified Transmission, 3703 Grape Road, Mishawaka, Indiana 46545 in unit prices. Therefore,
<br />Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the
<br />contract approved as outlined above. Mr. Relos seconded the motion, which carried.
<br />AWARD BID AND APPROVE CONTRACT — PRE - QUALIFICATION FOR BODY SHOP
<br />REPAIR SERVICE (USER DEPARTMENTS)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on February 25, 2014, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the only responsive and responsible bidder,
<br />Floyd's Body Shop Inc., 3105 West Sample Street, South Bend, Indiana 46619. Therefore, Ms.
<br />Roos made a motion that the recommendation be accepted and the bid be awarded and the
<br />contract approved as outlined above. Mr. Relos seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS — THIRTY -SEVEN (37), MORE OR LESS,
<br />2014 OR NEWER ALL -WHEEL DRIVE POLICE PATROL VEHICLES POLICE CAPITAL
<br />In a memorandum to the Board, Mr, Matt Chlebowski, Central Services, requested permission to
<br />reject all bids for the above referenced project. In his letter, Mr. Chlebowski noted one bidder
<br />could not meet the specifications and the others had cut -off date deadlines the City could not
<br />meet. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the
<br />Board approved the rejection of all bids for the Police vehicles.
<br />APPROVE CHANGE ORDER NO. 5 — DIGESTOR UPGRADE AND DIGESTER GAS
<br />CLEANING — PROJECT NO. 111 -029 WASTEWATER OPERATIONS AND
<br />MAINTENANCE)
<br />Mr. Gilot advised that Jacob Klosinski, Environmental Services, had submitted Change Order
<br />No. 5 on behalf of Grand River Construction, Inc., 5025 40th Street, Hudsonville, Michigan
<br />49426, indicating the Contract amount be increased by $37,040.00 for a new Contract sum,
<br />including this Change Order, in the amount of $5,755,587.00. Upon a motion made by Ms. Roos,
<br />seconded by Mr. Henthorn and carried, the Change Order was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014
<br />INFRARED PAVEMENT PATCHING — PROJECT NO 114 -012 (MVH PAVING)
<br />In a memorandum to the Board, Mr. Paul South, Director of Streets, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr.
<br />Henthorn, seconded by Ms. Roos and carried, the above request to advertise was approved.
<br />APPROVAL OF AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA
<br />The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for
<br />approval:
<br />Type
<br />Business
<br />Description
<br />Amount
<br />Motion/
<br />Second
<br />Government
<br />SBC Global
<br />Renewal of Existing T1
<br />$1,631.56/
<br />TABLED*
<br />Contract
<br />Services, Inc.
<br />Data Lines to City of South
<br />month; Three
<br />GiIot/Roos
<br />Order for
<br />dba AT &T
<br />Bend Golf Course
<br />Years /Golf and
<br />DS -1 Service
<br />Global
<br />Maintenance and Pro Shops,
<br />Recreation
<br />Services
<br />and Charles Black and
<br />Departments
<br />Martin Luther King Centers
<br />Phones
<br />*Mr. Shawn Delahanty, Information Technologies, stated this request was submitted previously
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