01/29/2014 Board of Public Works Minutes

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REGULAR MEETING JANUARY 29, 2014 14 Type Business Description Amount/ Motion/ Highline US, Long -Term Seven Months Funding Second Professional Symetra Life Administration of $0.85 per Roos / Relos Services Insurance Employee Short Term Employee per Agreement Company Disability Plan Month Roos /Henthorn Constructions Occupancy (Employee TABLED Co., Chad Permit Benefit Fund) Professional mCapitol Governmental Relations, $96,000 ($8,000 Roos / Relos Services Management, Lobbying and Consulting per month) Agreement Inc. (COIT) Professional Creative Temporary Accounting NTE $20,400 Roos / Relos Services Financial Services to Assist Full- (Building Dept. Corrected Agreement Staffing, LLC Time Employees in the Fund) Name to Building Department Creative Financial Staffing Noted Agreement South Bend Acquire and Rehabilitate $300,000 Relos /Roos Heritage the Quadplex at 417 (CDBG) Foundation Lincolnway West for Rent to Low to Moderate Income Tenants Agreement PNC Bank To Establish Credit for the $1,500,000 Roos /Henthorn Use of Visa Purchasing (Various Cards in Accounts Department Payable Purchasing Budgets) Contract Greeley & Additional Scope to Study $14,728 Roos /Henthorn Hansen Cause of Michigan Street (Wastewater Sewer Overflow (LTCP) Engineering) Special Office Interiors QPA Purchase of Fire $33,437.30 Roos / Relos Purchase Solutions Department Training (Fire Dept. Center Furnishings Capital) Special ESO Solutions Special Purchase of $48,250.00 Roos /Henthorn Purchase Software Reporting (EMS /Fire System to Process EMS Dept. Capital) Reports and Data Collection to Maintain Compatibility with Existing System TABLE LONG -TERM OCCUPANCY PERMITS Ms. Roos requested that the following permits be tabled until the Engineering Department can work out the details on the timing and the impact on pedestrian and vehicular traffic. She explained that when the Board approved these types of occupancies previously, this area was not as developed and populated as heavily as it is today. Mr. Gilot concurred and stated the engineers need to make sure there are proper barriers for pedestrians and cars, and set acceptable time limits. He suggested the staging and storage of materials could be done on an undeveloped lot the contractor could rent. Ms. Roos noted there is also an undeveloped hotel lot available. Applicant Description Date /Time Location Motion Carried Highline US, Long -Term Seven Months 1130 Napoleon Roos/Henthorn LLC, Chad Occupancy Street TABLED Gernand Permit L. L. Geans Long -Term Through April, 2014 525 and 529 North Roos /Henthorn Constructions Occupancy Hill Street TABLED Co., Chad Permit Pagels DENY TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the following traffic control device was denied due to better access by a flat driveway next to the home: