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AGENDA REVIEW SESSION <br />NOVEMBER 21, 2013 346 <br />Mr. Shawn Hipsher, Information Technologies, stated this agreement is for an assessment of GIS <br />infrastructure and recommendations for improvement. He noted this is Phase I; Phase 2 will be a <br />plan; and Phase 3 will be help with implementation of the plan. <br />Change Order — Pinhook Water Treatment Plant Efficiency Improvements <br />Mr. John Wiltrout, Water Works, stated this Change Order is for four (4) items, one of which the <br />contractor is asking for an additional twenty-one (21) days. Mr. Horvath stated a couple days is <br />okay, not twenty-one (21). Mr. Toy Villa, Engineering, reviewed the Change Order and stated <br />looking at it, there is no reason for twenty-one (21) days, they should be able to do the work in <br />four (4). Mr. Horvath suggested doing the change order for the dollar amounts and doing the <br />time extension later. <br />- Change Order — Main Street/Lafayette Boulevard Connector <br />Mr. Toy Villa, Engineering, stated this increase is for eighteen (18) days the contractor lost on <br />the project due to rainy weather conditions. Mr. Villa noted they are anticipating having it done <br />by end of November if the weather cooperates, and won't even use the extra days. However, if <br />the weather changes, they will have eighteen (18) extra days. <br />- Project Completion Affidavit— Crescent Oaks Subdivision <br />Mr. Toy Villa explained that the developer of this subdivision has completed all of the streets in <br />this subdivision and they are now submitting the Maintenance Bond to the City. <br />- Special Purchase — Econolite Traffic Signal Cabinets <br />Mr. Paul South, Street Department, stated these cabinets are the only ones compatible with the <br />City of South Bend's traffic signal equipment. He noted they are the only ones used throughout <br />the City. Attorney Cheryl Greene stated if this is sole source compatibility, all that needs to be <br />done is a Special Purchase. Mr. Horvath stated if this is a proprietary specification, they should <br />request quotes, giving local preference. Ms. Greene stated if there is only one vendor, there is no <br />need to request quotes, it just needs to be clarified that this is a Special Purchase due to sole <br />compatibility. <br />- Special Purchase — Beet Heat <br />Mr. Paul South, Street Department, stated the Street Department is in need of this liquid de-icer <br />immediately due to projected weather. Ms. Greene suggested if this is an emergency purchase, <br />he proceed with the purchase, and if the product is a sole source, it can be done as a Special <br />Purchase. <br />- Addendum to Master Agency Agreement — Redevelopment Commission <br />Mr. Paul South, Street Department, informed the Board that this request to install new LED <br />lights in Nimtz Parkway and various streets in Blackthorn is due to the current replacement bulbs <br />and heads no longer being available because they don't make them anymore. He noted that due <br />to the location of the streets, he was able to request Airport TIF funds for the project. <br />The Clerk was instructed to post the agenda and notify the media and other persons who have <br />requested notice of the meeting agenda. No other business came before the Board. The meeting <br />adjourned at 11:45 a.m. <br />BOARD OF PUBLIC WORKS <br />;q " _ 0_ <br />Gary A. ilot, Member <br />athryn E oos, Member <br />David P. Relos, Member <br />Linda M. Martin, Clerk <br />Member <br />Henthom, Member <br />