131030 Sewer Insurance Policy - Laserfiche WebLink

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vi. The Sewer Insurance Administrator shall develop the three categorical lists within the Registry with order of contractors based on the date which their pre-qualification application was received. If multiple applications are received on the same date, contractors for that date shall be listed in the Registry in alphabetical order. vii. The Sewer Insurance Administrator shall call contractors from the Registry in the order each contractor appears. If a contractor refuses a call, or is unable to perform within 24 hours of the call, they shall be counted as having performed a call. viii. The Sewer Insurance Administrator shall call contractors from the Registry when repair conditions change and the nature of the repair work moves from a Second Opinion to either an Excavation or Special condition. d. If the Sewer Insurance Administrator determines that a Contractor is not fully complying with applicable statutes, ordinances, rule and regulations or whose work has been determined to be unsatisfactory, or lacks sufficient financial strength, equipment or technical expertise to perform the work may be removed from the Registry for a period of up to three years from the date of the violation, and shall not be eligible for cost recovery under the Sewer Insurance Program. e. Contractor Notification Process: If a contractor's status in the Registry changes in any way, the Sewer Insurance Administrator shall notify that Contractor of the Sewer Insurance Administrator's determination in writing within ten working days of the alleged violation, or pre- qualification status change. Contractors wishing to appeal the Sewer Insurance Administrator's determination shall file a written appeal to the Board not less than five business days following the date of the Sewer Insurance Administrator's notice to the Contractor. The Board shall hear evidence on the Contractor's appeal at its next regular Board meeting, and the Board's decision shall be final and conclusive unless an appeal is taken as in all other civil matters. The Sewer Insurance Administrator's decision shall be entitled to deference by the Board unless it is arbitrary, capricious, an abuse of discretion, or inconsistent with the rules and regulations of this Program. f Contractors shall perform construction activities for repair work in accordance with the construction specifications found in Exhibit G of this policy. g. The Sewer Insurance Administrator may, from time-to-time, make recommendations to the Board concerning the safe and efficient operation of the Sewer Insurance Program, establish certain procedures to ensure that work completed by private contractors under the Sewer Insurance Program is consistent, cost effective and professionally performed, and shall keep the Board appraised as to unsatisfactory performance of a Contractor listed on the Registry to warrant being removed from the Registry. h. The Sewer Insurance Administrator shall select contractors from the Registry in a specific order set based on the date and time of application for pre-qualification annually. The order shall not change unless a contractor is removed from the registry. The Sewer Insurance Administrator may not deviate from the order unless there is a unique situation where the selected contractor may not have uniquely qualifying experience to address. If a contractor is skipped in selection for this reason, they will maintain their place as the next available contractor on the Registry. The contractor selected out of turn will be counted as having performed a service and will be skipped in the normal rotation through the Registry until they come back on the list as the next normally available contractor. A contractor shall respond to the selection for work in a reasonable timeframe (max response timeframe is 24 hours or the next business day whichever is shorter). Contractors unable to respond in a reasonable timeframe shall notify the Sewer Insurance Administrator at the initial request for service. Inability to respond will count as work performed and the Sewer Insurance Administrator shall move to the next contractor on the pre-qualified list. 7