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AGENDA REVIEW SESSION OCTOBER 17 2013 310
<br />RIETH-RILEY CONSTRUCTION CO., INC.
<br />25200 SR 23
<br />South Bend, Indiana 46614
<br />Quotation was submitted by Mr. Scott Kirkpatrick
<br />QUOTATION:
<br />ITEM
<br />NO.
<br />DESCRIPTION
<br />QUANTI
<br />TY
<br />UNIT
<br />UNIT
<br />PRICE
<br />TOTAL
<br />AMOUNT
<br />1
<br />Construction Engineering
<br />1
<br />LS
<br />$1,500.00
<br />$1,500.00
<br />2
<br />Mobilization and Demobilization
<br />1
<br />LS
<br />$2,700.00
<br />$2,700.00
<br />3
<br />Curb, Concrete, Remove
<br />100
<br />LFT
<br />$20.00
<br />$2,000.00
<br />4
<br />Steps, Concrete, Remove
<br />1
<br />LS
<br />$250.00
<br />$250.00
<br />5
<br />Sidewalk, Concrete, Remove
<br />60
<br />SY
<br />$20.00
<br />$1,200
<br />6
<br />Wall, Remove
<br />1
<br />LS
<br />$250.00
<br />$250.00
<br />7
<br />Compacted Aggregate, No. 53 Base
<br />150
<br />TON
<br />$40.00
<br />$6,000.00
<br />8
<br />Sidewalk, Concrete, 4 IN.
<br />170
<br />SY
<br />$40.00
<br />$6,800.00
<br />9
<br />Curb, Concrete
<br />190
<br />LFT
<br />$26.00
<br />$4,940.00
<br />10
<br />PCCP For Approaches, 8 IN.
<br />37
<br />SY
<br />$70.00
<br />$2,590.00
<br />11
<br />HMA, Base Type B
<br />110
<br />TON
<br />$90.00
<br />$9,900.00
<br />12
<br />HMA, Surface Type B
<br />50
<br />TON
<br />$160.06
<br />$8,000.00
<br />13
<br />Topsoil and Sodding
<br />110
<br />SY
<br />$9.10
<br />$1,001.00
<br />14
<br />Common Excavation
<br />100
<br />CY
<br />$50.00
<br />$5,000.00
<br />15
<br />Maintenance of Traffic
<br />I
<br />LS
<br />$2,000.00
<br />$2,000.00
<br />Total Amount
<br />104, 1.3 1.VV
<br />Ms. Greene noted that several contractors submitted a Local Preference Form with their quote.
<br />She stated this quote is for construction so the form is not applicable; the form is only applicable
<br />for the purchase of equipment. Upon a motion made by Mr. Mecham, seconded by Mr. Relos
<br />and carried, the above Quotations were referred to Community Investment and Engineering for
<br />review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering,
<br />stated they would wait until Tuesday to make an award recommendation, noting the quotes were
<br />over the budget and the Redevelopment Commission would have to approve additional funds if
<br />they want to accept the quotes.
<br />Board members discussed the following items from the agenda:
<br />- Resolution No. 57-2013 — Approving the Agency Agreement with the Building
<br />Corporation for the Construction of the Fire Safety Training Center and the Prairie
<br />Avenue Fire Station, and Authorizing the Mayor to Sign the Insurance Agreement
<br />Mr. Randy Rompola, Faegre, Baker Daniels, LLP, explained the processes this Resolution sets
<br />out for financing of the Fire Training Center and the Prairie Avenue Fire Station bonds, through
<br />the approval of an Insurance Agreement as reserve funding instead of depositing cash in the
<br />reserve fund. Mr. Neal noted the insurance allows the City to save money on the issuance of the
<br />bond and the bonds are expected to be paid out of the EMS fund. He explained he has done an
<br />analysis of the funds and found there are sufficient funds that are backed by property tax. Mr.
<br />Eric Horvath, Public Works Director, questioned what the difference is between the $50,000.00
<br />sitting there earning interest versus the cost of the insurance. Mr. Neal stated it would allow the
<br />City to save about $250,000.00.
<br />- Opening of Bids — Sage Road and Poppy Road Lift Station Modifications
<br />Mr. Gilot asked Jacob Klosinski, Environmental Services, if these lift stations will serve the New
<br />Energy plant. Mr. Klosinski stated they serve two lift station pumps. Mr. Gilot asked if as the
<br />New Energy plant comes along would these be large enough to handle their flow. Mr. Klosinski
<br />stated they are designed to be upgraded so if the need arose, they could be upgraded to serve the
<br />plant.
<br />- Public Hearing and Resolution — Fellows Street Corridor Improvements
<br />Assistant City Attorney, Larry Meteiver, stated this Public Hearing is the fourth step in the
<br />process of obtaining a temporary easement on the above properties. He explained the Public
<br />Hearing is to confirm the value of the property which is then set out in Resolution No. 58-2013.
<br />Mr. Gilot questioned if the City makes payment to the neighboring property owners, does that
<br />make them the owner of this property. Mr. Meteiver stated no, they have to retain title and pay
<br />property taxes to be owners of the property.
<br />- Addendum to Master Agency Agreement, Amended Professional Services Proposal —
<br />Southside Project Improvements
<br />Mr. Relos stated this work will be for sidewalks at the corner of Miami Street and Ireland Roads;
<br />work at High Street and Ireland Road including the moving of a sign for the shopping center; and
<br />drainage work for Erskine Golf Course
<br />
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