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REGULAR MEETING <br />ATTEST: <br />s /Linda M. Martin, Clerk <br />OCTOBER 22, 2013 320 <br />AWARD BID — CENTURY CENTER KITCHEN EQUIPMENT, SMALLWARES, AND <br />MISCELLANEOUS CATERING EQUIPMENT (CENTURY CENTER CAPITAL) <br />Mr. George King, Purchasing, advised the Board that on October 8, 2013, bids were received and <br />opened for the above referenced miscellaneous equipment. After reviewing those bids, Mr. King <br />recommended that the Board award the contract to the lowest responsive and responsible six (6) <br />bidders, Atlas Restaurant Supply, Gordon Food Service, Sam Tell and Son, Inc., Edward Don <br />and Company, Stanz Cheese, and Calico Industries in the unit amounts as shown on his attached <br />spreadsheet. He noted the total bid award amounts to $170,739.23 for one - hundred, twenty -eight <br />(128) items, and is under the budget. Mr. King stated there were seven (7) bidders total, one <br />bidder a MBE/WBE registered business. Therefore, Ms. Roos made a motion that the <br />recommendation be accepted and the bid be awarded as outlined above. Mr. Mecham seconded <br />the motion, which carried. <br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE <br />SHEET — FERRIC CHLORIDE STORAGE AND FEED FACILITIES — PROJECT NO. 113- <br />038 (WASTEWATER CAPITAL) <br />In a memorandum to the Board, Jacob Klosinski, Environmental Services, requested permission <br />to advertise for the receipt of bids for the above referenced project. Also presented at this time <br />for approval and execution was the Title Sheet. Upon a motion made by Mr. Mecham, seconded <br />by Ms. Roos and carried, the above request to advertise was approved, and the Title Sheet was <br />approved and signed. <br />APPROVE PROJECT COMPLETION AFFIDAVIT — NORTH STATION LOW SLOPED <br />ROOF — ROOF COATING AND CHIMNEY WORK - PROJECT NO. 112 -034 (WATER <br />WORKS CAPITAL) <br />Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted the Project Completion <br />Affidavit on behalf of Slatile Roofing and Restoration, 1703 S. Ironwood Drive, South Bend, <br />Indiana 46613, for the above referenced project, indicating a final cost of $41,188.00. Upon a <br />motion made by Ms. Roos, seconded by Mr. Mecham and carried, the Project Completion <br />Affidavit was approved. <br />APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA <br />The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for <br />approval: <br />Type <br />Business <br />Description <br />Amount/ <br />Motion/ <br />Funding <br />Second <br />Addendum to <br />Redevelopment <br />Southside Improvements <br />SSDA TIF <br />Relos /Roos <br />Master <br />Commission <br />Project Change in Scope <br />Agency <br />Agreement <br />Amended <br />Christopher B. <br />Southside Improvements <br />$46,682.00 <br />Relos /Roos <br />Professional <br />Burke <br />Project Change in Scope <br />(SSDA <br />Services <br />Engineering <br />TIF) <br />Proposal <br />Temporary <br />Redevelopment <br />Sean Meehan, Ceol Mor <br />N/A <br />Roos /Mecham <br />Right of <br />Commission <br />Properties, LLC Granting City <br />Entry <br />of South Bend <br />Agreement <br />Redevelopment Commission <br />Temporary Right of Entry to <br />1047 Lincoln Way East, <br />South Bend, Indiana 46601 <br />for the Purpose of Working <br />on Crooked Ewe Sidewalk <br />Improvements (Project No. <br />113 -041) <br />Proposal <br />Ricoh <br />Police Records Department <br />$185.00 <br />Roos /Mecham <br />Copier Lease and <br />Per Month <br />Maintenance <br />for Sixty <br />