09/24/13 Board of Public Works Minutes

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REGULAR MEE'1'1NG SEPTEMBER 24 2013 283 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Cary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s /Linda M, Martin, Clerk ADOPT RESOLUTION NO. 50 -2013 — A RESOLCTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND. INDIANA, CONCERNING DISPOSITION OF FIXED ASSETS WITH A NET BOOK VALUE OF LESS THAN $10.000 ASSOCIATED WITH'THE FIXED ASSET PROJECT Upon a motion made by Mr. Neal, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 50 -2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA CONCERNING DISPOSITION OF FIXED ASSETS WITH A NET BOOK VALUE OF LESS THAN 510,000 ASSOCIATED WITH THE FIXED ASSET PROJECT WHEREAS, on October 18, 2001 the Board of Public Works ( "Board ") adopted its Resolution No. 61 -2001 establishing various accounting and inventory policies and practices; and WHEREAS, the policy adopted by the Board pursuant to Resolution No. 61 -2001 includes the requirement of a periodic inventory of all fixed. movable and infrastructure assets, which inventory must be reconciled to the inventory maintained by the City Controller, and any discrepancies to be reported to the City Controller; and WHEREAS, the Indiana State Board of Accounts ( "SBOA ") is an agency of the executive branch of the State of Indiana charged with auditing the financial statements of all governmental units within the State, including the financial statements prepared by the City of South Bend; and WHEREAS, incidental to the financial reporting required by SBOA, the Department of Administration and Finance tinder the direction of the City Controller prepares a Cmnprehcnsive Annual Financial Report ( "CAFR' ), a report which includes, among other things, reporting associated with the City's inventory of assets; and WHEREAS, at the direction of the City Controller, the Department of Administration and Finance has undertaken the Fixed Asset Project to, among other things, reconcile any discrepancies associated with the City's actual fixed, movable and infrastructure assets on hand as compared to those noted on the City's NaviLine system and as reported in CAFR; and WHEREAS, the minimum capitalization threshold changed on January L 2013, and the State Board of Accounts has concurred that assets which fall below the threshold level of a net book value of $10,000 which remain in the City's possession may be removed from the City's Asset Register; and WHEREAS, the City Controller has caused to be prepared a report dated August 27, 2013 ( "Report") which lists those capital assets in the City's possession having a net book value of less than $10,000 which sum is below the January 1, 2013 capitalization threshold, which Report is attached hereto and incorporated herein as Exhibit "A ". NOW, THEREFORE,, BE IT RESOLVED b3 the Board of Public Works for the City of South Bend, Indiana as follows: