08/27/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION AUGUST 22 2013 249 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on Thursday, August 22, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Michael C. Mecham and Mark W. Neal present. Board Member Kathryn E. Roos was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted an addition to the agenda of a Professional Services Agreement with DLZ. He stated a Request to Reject Proposals for the Century Center Freight Elevator Replacement was being added to this morning's agenda, to replace Item No. 5, Award Proposal, of the Regular Meeting, AWARD QUOTATION — CURB AND SIDEWALK CONSTRUCTION (2013 , CURB AND SIDEWALK PROGRAM ) —PROJECT NO. 113 -01E MVH Mr. Paul South, Street Department, advised the Board that on August 20, 2013, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. South recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, Indiana 46614, in unit price amounts submitted. Mr. Neal made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mecham seconded the motion, which carried. APPROVAL OF PERMITS /LICENSES The following nrocession was nrf-.cgnt(-d fnr nnnrnvnl- Applicant Description Date /Time Location Motion Carried YMCA of Procession — 3 August 25, 2013; On Route as Mecham/Relos Michiana, Inc. for 3 Triathlon 7:00 a.m. to 12:00 Submitted Mr. Neal p.m. Recused Himself as a Member of the YMCA Board REJECT PROPOSALS --- CENTURY CENTER FREIGHT ELEVATOR REPLACEMENT — PROJECT NO. 113 -032 CENTURY CENTER Attorney Cheryl Greene stated proposals were requested on an emergency basis for a freight elevator that needs repair quickly due to safety issues and impaired functioning of Century Center. She stated she met this morning with the review committee to review what was tendered as proposals. The envelopes were opened by the Clerk of the Board, but not reviewed. When she was told this was an emergency project, Ms. Greene instructed the review team to not look at the proposals and return them to the contractors and proceed under the Special Purchase process. Ms. Greene requested the Clerk include a signed affidavit confirming that the proposals were not reviewed. She also requested the Board reject both proposals received at this morning's review committee meeting. Therefore, Item No. 5 on the Agenda of August 27, 2013 was moved to today's meeting and changed from a Request to Award a Proposal, to a Request to Reject Proposals. Upon a motion made by Mr. Neal, seconded by Mr. Mecham and carried, the above request to reject all proposals and return to the contractors with an affidavit from the Clerk confirming they were not reviewed, was approved. - Proposal — Shot Spotter SST, Inc. Police Chief Ronald Teachman addressed the Board. He stated that he and the Mayor take gun violence seriously, and held their third anti - violence meeting last night. He noted it is important to know the scope of the problem and the City currently relies on calls from the public of gunshots fired for that information, but records show that only 20% of gunshots are actually called in. Chief Teachman stated this technology will tell where and when shots are fired in real time. He added this will help save lives, increase officer's safety, help with locating witnesses, help with the prosecution of crimes, and the crime data will give the Police Department predictability. Mr. Greg Rowland, ShotSpotter, Inc., stated they are the sole manufacturer of this technology provided all over the country now. Mr. Eric Horvath, Public Works, asked if the technology can distinguish between fireworks and gunshots. Mr. Rowland stated that's an important feature they spend a lot of energy on. He noted there are some fireworks that the technology has difficulty distinguishing the difference. Mr. Relos asked if the technology can tell