08/13/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION AUGUST 8, 2013 230 work. Mr. South stated he will prepare a new specification for this work to be opened at the Claims Review meeting on August 20, 2013. - Reject Proposals — Management and Marketing of the City of South Bend Organic Resources Mr. Al Greek, Environmental Services, stated because the companies submitting proposals did not give a plan to tackle the legacy pile and did not show a significant savings as shown in Ann Arbor, Michigan, the proposals are to be rejected. Both companies submitting proposals were shown to be losing money and are considered unstable. Mr. Eric Horvath, Public Works, stated they will be attacking "Plan B" which is working with staff to take care of the problem before it becomes an obligation. Prior to creating a plan, several ordinances will have to be implemented. Mr. Gilot stated privatizing is an answer but if the City is comparable with private entities, we need to raise our game. Special Purchase — Sutphen Tower Aerial Apparatus Mr. Jeffrey Hudak, Central Services, stated they are purchasing a used Model year 2001/2002 Sutphen 100' Aerial Apparatus so replace the current ladder truck. This is a significant savings to purchasing a new truck. Sutphen will rebuild the ladder and re- warranty it for 25 years. Chief Cox stated that Enfocus evaluated the current truck being used, which was purchased in 1983, and determined that it cost $18.00 per mile to drive. Even though the special purchase is ten years old, it offers a significant savings over the current truck. The new truck also has a bucket for rescuing rather than just a ladder. They will be bidding out several trucks later on this year to replace other dilapidated trucks. - Bid Award — 22 -Cubic Yard Dual Arm Side- Loading Refuse Truck Mr. Jeffrey Hudak, Central Services, stated the purchase is for the option of a demonstrator unit, which is cheaper than new and will be available within four weeks instead of 28 weeks. Mr. Horvath stated the truck is diesel instead of CNG, but two more trucks will be purchased soon and will be CNG. Mr. Horvath stated the truck has been test driven and inspected. The ladder will be able to be used on a newer model later on, saving the City money. Upon delivery, more work will have to be done, but there is still a significant savings in purchasing this unit versus a new one. - Quotation Opening — Bonds Avenue Retention Are Landscape Improvements — Project No. 113 -021 Mr. Jack Dillon, Engineering, stated this project is to solve complaints regarding the previous work done through a sewer project in the same area. They are installing trees and plants in the islands with a one -year maintenance agreement as part of the quotation. Work is expected to be under $25,000.00. - Alley Vacations — Notre Dame Mr. Mike Danch, Danch Harper & Associates, Inc., stated the two vacations in question are left over from the Eddy Street Commons work done by Kite Realty. There will be 16 townhomes built. There are no utilities in the alleys being vacated. - Deed of Dedication — 732 St. Peter Street Mr. Michael Danch, Danch Harper & Associates, Inc., stated Notre Dame is working with the property owners at 732 St. Peter Street to purchase four feet of their property in order to widen the alleyway to 14 feet for safety reasons. The City will need to accept the dedication of property by way of letter, which will be repaved by the builder. No new subdivisions or variances will be needed for this widening. - Change Order — Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 Mr. Jacob Kloskinski, Environmental Services, stated the change order is for the addition of conduits at the Headworks building to the primary buildings, controller modules switching from SCL, which are not being made anymore and will be only be serviced for a short amount of time longer. The numbers shown on the change order is a net amount of several decreases and increases. - Change Order— Fire Station No. 5 Demolition and Reconstruction —Project No. 111 -015