08/13/13 Board of Public Works Minutes

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REGULAR MEETING AUGUST 13, 2013 240 APPROVING A CONTRACT WITH AECOM TECHNICAL SERVICES INC. RELATED TO A CHARRETTE ASSOCIATED WITH THE CITY'S TWO -WAY TRAFFIC FEASIBILITY STUDY FOR MICHIGAN STREET AND MAIN STREET CORRIDORS Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 48-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA RATIFYING, CONFIRMING AND APPROVING A CONTRACT WITH AECOM TECHNICAL SERVICES, INC., RELATED TO A CHARRETTE ASSOCIATED WITH THE CITY'S TWO WAY TRAFFIC FEASIBILITY STUDY FOR MICHIGAN STREET AND MAIN STREET CORRIDORS WHEREAS, pursuant to Indiana Code §36 -9 -6 -2 and Indiana Code §36- 9 -6 -3, the City of South Bend, Indiana Board of Public Works ( "Board ") has authority over the use of public rights of way and may contract for all work required to improve or repair City streets and property; and WHEREAS, Kathryn Roos is the Chief of Staff to the Mayor for the City of South Bend, and is also a member of the City's Board of Public Works; and WHEREAS, the Board has previously executed various contracts and agreements related to a Two Way Traffic Feasibility Study for Michigan Street and Main Street Corridors ( "Project ") including, but not limited to, an agreement with DLZ; and WHEREAS, the Board has determined that it is necessary to obtain certain services associated with the Project from AECOM Technical Services, Inc. ( "AECOM ") on an expedited basis; and WHEREAS, the City and AECOM reached an agreement as to certain terms and conditions that are more specifically set forth a document entitled "Agreement for Consulting Services" ( "Agreement ") dated August 8, 2013, a copy of which is attached hereto and incorporated herein as Exhibit "A" and WHEREAS, time is of the essence in this matter and accordingly, in order to facilitate the Project, Kathryn Roos has executed the Agreement on August 9, 2013 on behalf of the City; and WHEREAS, the Agreement between the City and AECOM subject to final approval by the Board; and WHEREAS, the Board believes that the Agreement is in the best interests of the health, safety and the social and economic welfare of the City and its residents and that the Agreement complies with federal, state and local laws under which the Project has been undertaken and is being assisted; and WHEREAS, the Board desires to ratify the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: I. The actions taken by Kathryn Roos, Chief of Staff and Member of the Board Public Works for the City of South Bend relating to the Project, including the execution of the Agreement on behalf of the City are hereby in all respects ratified, confirmed and approved. 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on August 13, 2013, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601.