07/23/13 Board of Public Works MInutes (2)

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AGENDA REVIEW SESSION JULY 18 2013 215 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on Thursday, July 18, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Kathryn E. Roos, and Michael C. Mecham present. Board Member Mark Neal joined the meeting in progress at 10:54 a.m. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF PERMITS/LICENSES The following street closures and processions were. nrP ZPntPrl rnr Applicant Description Date/Time Location Motion Denise Block Party — July 20, August Chapin Street from Carried Roos/Relos Domonkos Non- 3, and Calvert Street to Bruce Residential -- September 9, Street Our Lady of 2013; 12:00 Hungary Parish p.m. to I1:00 Festival p.m, Lori Wick Block Party — July 20, 2013; Eddy Street from Angela Roos/Relos Non- 7:00 a.m., to Blvd. to Napoleon Street Residential — 2:00 p.m. and One Lane of Coffee and Napoleon Street from Cars Eddy Street East to Parking Garage Entrance Board members discussed the following item(s) from the Agenda. - Addendum to the Master Agency Agreement and Professional Services Agreement — Hill Street Improvements — Project No, 113-024 Ms. Liz Maradik, Community Investments stated both of these documents have been approved by the Redevelopment Commission. - Special Purchase - Sanitaire Mr. Jacob Klosinski, Environmental Services, stated Environmental Services is replacing old ceramic diffusers in the aeration tanks because they can't clean them anymore. Since beginning the project, Mr. Klosinski stated they have seen a significant difference in operations with lowered impact on the blowers. He stated they did Aeration tank number 3 previously and realized they needed to do another one due to the benefits derived. Mr. Klosinski noted the old ceramics were so fouled they were forcing the blowers to work harder. He noted they are now getting a better spread of air with the ceramic mixers and this will result in a large energy cost reduction. Mr. Klosinski stated there are over 4,000 membranes being replaced at $12.00 each. He stated Sanitaire is sending an updated contract for Tuesday's Board meeting with the City's Legal Department's requested changes. Mr. Klosinski explained that Sanitaire diffusers are what are in place in all of the tanks, so it is a compatibility issue to use them. - Professional Services Agreement - EmNet, LLC Mr. Patrick Henthorn, Engineering, stated this is the annual contract for service and maintenance with EmNet. He explained the cost has gone up about $10,000.00 from last year due to time and repairs charges, but the subscription cost is the same. - Addendum to Professional Services Agreement — Selectron Technologies, Inc. Mr. Shawn Delahanty, Information Technologies, stated this is an upgrade to the IVR server to assist in the transfer of 311 calls. Ms. Roos asked when this would be up and running. Mr. Delahanty stated approximately six (6) weeks. She requested the recording callers will hear be updated. - Contract Renewal — CDWG Mr. Shawn Delahanty, Information Technologies, stated this is a renewal and an addition of licenses. He stated some users will receive a change in service, and some additional users will be added. Mr, Neal stated the actual net increase is $6,699.76, - Addendum to Contract — Logicalis Mr. Bob Allen, Information Technologies, stated this is an upgrade for a server for better reporting tools for the City's 311 call line.